What are the responsibilities and job description for the Accounts Payable (AP) Specialist position at 4EG?
4 Entertainment Group (4EG) is hiring an Accounts Payable (AP) Specialist to support our bars and restaurants in our mission to enhance neighborhoods by creating the most enjoyable guest experiences and environments for people to gather, eat and drink.
Founded in 2007, 4EG was formed to produce a powerful synergy to its thriving unique bars and restaurants. A privately held local company, 4EG is helmed by four partners that acquire, develop, and manage a wide-ranging roster of exceptional establishments in Greater Cincinnati, Columbus, Chicago, and Naples, FL. Brands include The Beeline, Igby’s, Japp’s, Killer Queen, The Lackman, Low Spark, Pilar, The Righteous Room, The Roosevelt Room, Rosedale, The Setback, The Stretch, and Mac Shack.
Although each place is individually unique, they are built from the foundation of exceptional friendly service and superior quality of lighting, sound, music and décor.
As 4EG’s AP Specialist, you will support our mission through your work by embracing and helping carry out our team's focus on hospitality, bringing your A-game to work every day, teamwork, cleanliness and sales.
Job Scope & General Purpose
The primary focus of this position is to accurately compile and maintain accounts payable records as well as bank reconciliations.
This position’s responsibilities include but are not limited to:
- Scan and enter vendor invoices into the accounting software.
- Receive, process, and record digital vendor invoices in the accounting system.
- Review invoices submitted by managers for accuracy and completeness.
- Collaborate with managers to address and resolve vendor inquiries.
- Prepare and verify check disbursements for accuracy before distribution.
- Initiate ACH transactions through the banking portal.
- Maintain organized accounts payable files.
- Ensure all disbursements are correctly coded to expense accounts in the accounting system.
- Process and record vendor invoices in a timely manner, ensuring proper accounting period reflection.
- Set up and maintain vendor records in the accounting software and banking portal.
- Communicate with relevant personnel to resolve issues as needed.
- Reconcile vendor statements and follow up on any discrepancies.
- Assist with the period-end closing process as needed.
- Support the finance team with special projects.
- Perform other duties as assigned.
What's In It For You:
- Fun work environment
- Competitive salary, plus bonuses
- Hybrid office/remote work
- Medical, Dental, Vision, and Life Insurance
- Employee Assistance Program
- Wellness Program
- Paid Time Off
- Paid Parking
- 401(k) Savings Plan with company match after one year
- Discount at all 4EG locations, plus other partner discounts
- Fun company-wide events and recognitions
What You Need to Be Successful:
- Strong interpersonal and communication skills, both written and verbal
- Self-motivated and proactive, with the ability to work independently and collaborate effectively with management
- Ability to manage multiple tasks and meet tight deadlines
- Skilled in identifying opportunities for process improvement and developing best practices
- High attention to detail and accuracy
- Strong problem-solving and analytical abilities
- Excellent planning, organizational, and time-management skills
- Proficient in basic mathematics and financial calculations
- Ability to handle and maintain confidential information with discretion
- Proficiency in Accounting software
- Proficiency in Microsoft Excel
- Proficiency with online ACHs
- Latest computer technology and working connection with all of company’s programs and systems
Education and Experience Required:
- Bachelor’s degree in related field preferred
- Knowledge of accounts payable practices
- Previous work experience in bar/restaurant environment preferred, but not required
Work Environment:
- This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, scanners and fax machines.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
Position Type / Expected Hours of Work:
- This is a full-time position in a hybrid office/remote office environment. Evening and weekend work may be required as job duties/deadlines demand.
To apply, complete the online application at www.foureg.com/careers, and include:
- Resume
- Salary requirements
- Cover Letter (optional)
Equal Opportunity Employer
