What are the responsibilities and job description for the General Office Clerk 2 position at 4P Consulting Inc.?
Job Description: Administrative Support Specialist
Position Overview
We are seeking a detail-oriented and proactive Administrative Support Specialist to provide advanced clerical and administrative assistance, ensuring the smooth and efficient operation of the office.
Key Responsibilities
- Mail and Delivery Management: Handle incoming and outgoing mail, packages, and deliveries with precision, ensuring accurate and timely distribution to recipients.
- Data Entry and Documentation: Perform data entry tasks, maintaining accurate and up-to-date records, spreadsheets, and databases.
- Office Organization: Manage filing, photocopying, scanning, and general workspace organization to ensure a tidy and efficient environment.
- Reception Duties: Welcome visitors and guests warmly, fostering a professional and inviting atmosphere.
- Telephone Management: Answer and direct incoming calls to the appropriate individuals or departments, providing assistance and information as needed.
- Scheduling and Coordination: Schedule appointments, meetings, and events, demonstrating effective time management and organizational skills.
- Administrative Oversight: Manage routine tasks such as ordering office supplies, maintaining inventory, and addressing operational needs.
- Technical Proficiency: Demonstrate proficiency in computer skills and familiarity with office software applications.
Qualifications
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently and manage priorities effectively.
Join Our Team
If you are a dedicated professional who thrives in a dynamic office environment, we encourage you to apply and contribute to our mission of operational excellence.
