What are the responsibilities and job description for the Purchasing Agent position at 5 Star Recruitment?
Position Summary :
Under the direction of the Purchasing Manager, the Purchasing Agent helps ensure that products are available when and where they are needed.
Sources and evaluates products to achieve cost optimization and supply chain efficiency.
Supports the achievement of KPIs including supplier quality, cost reductions, on-time delivery as well as control of the overall inventory levels.
Essential Functions :
Work closely with various departments such as sales, operations, and finance to ensure that procurement activities align with overall business goals and operational needs.
Identify and mitigate potential risks related to supply chain disruptions, supplier issues, or market fluctuations that could impact procurement processes.
Research potential suppliers, obtain quotes, and evaluate bids to determine the best options in terms of quality, cost, and delivery.
Negotiate favorable terms and conditions with suppliers, including pricing, payment terms, quantity discounts, and delivery schedules.
Generate purchase orders that detail the specifications, quantities, and terms of the purchased items. Ensure accuracy and compliance with company policies and procedures.
Maintain strong relationships with suppliers through effective communication, regular follow-ups, and addressing any issues that arise. Collaborate with suppliers to resolve disputes and ensure timely delivery.
Stay informed about market trends, pricing fluctuations, and industry developments. Conduct market research to identify new suppliers, innovative products, and cost-saving opportunities.
Collaborate with the Inventory Control Department to monitor stock levels, anticipate demand, and ensure the availability of products without overstocking or stockouts.
Ensure that purchased goods meet the required quality standards and specifications. Address any quality issues with the Purchasing Manager and coordinate returns or replacements as needed.
Monitor supplier contracts and expiration dates, ensuring compliance with terms and conditions.
Analyze costs associated with procurement activities and maintain awareness of the organization's budget constraints. Strive to optimize costs while maintaining quality.
Track supplier performance using key performance indicators (KPIs). Discuss trends and issues with Purchasing manager to help make informed decisions regarding ongoing partnerships.
Support company goals and objectives on quality improvements, cost reductions, cycle reductions, and product delivery improvements
Adhere to ethical standards and legal regulations in procurement activities, ensuring fair and transparent practices.
Identify opportunities for process improvement within the procurement function.
Performs other duties as assigned.
Knowledge, Skills and Abilities :
Experience / participation with MRP implementation a plus
Purchasing experience within a distribution environment preferred.
Excellent verbal and written communication skills.
Must be customer focused for both internal & external customers
Ability to multitask, take initiative, be resourceful, and be customer oriented
Excellent interpersonal skills and high attention to detail is a must
Superior analytical skills, with strong attention to detail and accuracy
Prioritize, meet deadlines, and take ownership and responsibility for assigned tasks with demonstrated ability to learn tasks quickly
Flexible to adapt to changing priorities while meeting or exceeding given deadlines
Strong Microsoft Word and Excel skills
Minimum Qualifications :
To perform this job successfully, an individual must be able to perform each essential duty sufficiently. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelors Degree preferred
3-5 years purchasing / planning experience
Must have hands-on experience with Enterprise Resource Planning (ERP) / Materials Requirement Planning (MRP) systems
Must Have :
3 Years of Experience
Must be familiar with RFQs, B2B, and negotiations.
Must have product purchasing experience in bulk and packaged goods in a distribution environment is preferred
Must have hands on experience with Enterprise Resource Planning (ERP) / Materials Requirement Planning (MRP) systems
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Purchasing Agent?
Sign up to receive alerts about other jobs on the Purchasing Agent career path by checking the boxes next to the positions that interest you.
