What are the responsibilities and job description for the ACCOUNTING HR ADMINISTRATIVE ASSISTANT position at 50 Kingsmill Llc?
The Accounting HR Admin is responsible for ensuring the key functions of Associate processing and support, Brand and Company training tracking, payroll processing, cash handling, and accounts receivable processing and collections, are completed in a timely and accurate manner.
- Monitor, prepare, and communicate financial reports in accordance with required due dates.
- Retrieve and process all deposits in accordance with hotel standards.
- Process petty cash receipts and reimbursements monthly and inform management of any deviation to policy.
- Maintain Accounts Payables to Company standard
- Track, code and submit invoices accordingly.
- Monitor and track associate progress in Brand and Company training via Hilton University and other.
- Maintain Brand Care Committee documentation.
- Maintain Company Monthly Safety Committee and training documentation.
- Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
- Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
- Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
- Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
- Review daily audit pack and notify night audit and appropriate supervisors of any discrepancies in postings.
- Ensure overall guest satisfaction.
- High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
- College courses in an associate field preferred.
- 1 year prior hotel finance / accounting and or HR experience required