Part-time Administrative Assistant with bookkeeping emphasis

Hiring for February 1, 2025 start date

Location: Roxborough Park, Littleton, Colorado Schedule: 15 - 20 hours per week (flexible scheduling) Type: Part-Time/1099 Contractor Compensation: $21.00 per hour

Position Overview

Seeking a detail-oriented Administrative Assistant with strong bookkeeping experience to provide comprehensive business support in our Roxborough Park location. This role combines financial management, administrative duties, and client relationship management in a flexible 15- 20-hour weekly schedule.

Key Responsibilities Confidential Financial Management & Bookkeeping

• Manage sensitive financial data using QuickBooks
• Process and manage confidential ACH transfers and revenue tracking
• Perform monthly bank reconciliations
• Process private contractor payments and timesheet management
• Maintain secure financial records and documentation
• Handle confidential bookkeeping and expense tracking

Secure Document Management

• Review and edit confidential business documents
• Maintain secure digital and physical filing systems
• Manage sensitive document scanning and digitization
• Create and update internal procedures
• Ensure secure version control of all documents

Protected Client Relations & CRM Management

• Manage confidential client database and information
• Handle sensitive client communications
• Input and update secure CRM data
• Schedule and coordinate private meetings
• Maintain confidential communication records

Confidential Administrative Support

• Process sensitive mail and correspondence
• Manage private business calendar
• Handle confidential vendor relationships
• Prepare secure business documents
• Maintain confidentiality of all business operations

Preferred Qualifications

• 2 years bookkeeping experience
• 3 years administrative experience
• Proven track record of maintaining strict confidentiality
• Proficiency in QuickBooks
• Experience with CRM systems and ACH payments
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Detail-oriented with strong proofreading skills
• Reliable transportation to Roxborough Park location

Technical Skills

• QuickBooks expertise
• Microsoft Office Suite
• CRM software experience
• Digital filing and organization tools
• Bank reconciliation proficiency
• Knowledge of data security practices

Desired Qualities

• Highest level of discretion and confidentiality
• Exceptional attention to detail
• Strong analytical and problem-solving abilities
• Professional demeanor
• Highly organized and efficient
• Reliable and punctual

To Apply

Please submit:

• Current resume
• In your response, please put "fintech" in the title

Job Types: Part-time, Contract

Pay: $20.50 - $21.50 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift

Application Question(s):

• If you were given a box of 1,000 unsorted receipts from the past year, walk me through your step-by-step approach to organizing and processing them?
• Describe your ideal workweek structure for managing 10-20 hours of varied tasks. How would you prioritize and organize your time?
• Tell me about a time when you had to quickly learn a new software system or tool. What strategies did you use to become proficient?

Experience:

• Bookkeeping: 2 years (Preferred)
• Administrative: 3 years (Preferred)

Ability to Commute:

• Littleton, CO 80125 (Required)

Work Location: Hybrid remote in Littleton, CO 80125

Salary : $21 - $22