What are the responsibilities and job description for the Office Administrator position at 619 Recruiting?

We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our office while assisting with human resources tasks. The company is growing and we anticipate this person will support around 25-50 Employees. This multi-faceted position will involve managing the office, handling administrative duties, and assisting the Director of Operations with employee records, onboarding, and other HR-related activities. The ideal candidate will be proactive, efficient, and a team player with a strong ability to manage multiple responsibilities.

Administrative Responsibilities

Keep key business licenses current.
File business reports through the various Secretary of State offices as needed.
Organize the company calendar and schedule appointments and meetings
Assist with travel arrangements, hotel bookings, and itineraries for staff and management.
Register company vehicles / equipment.
Manage office supplies, ensuring adequate stock levels and placing orders when necessary.
Open and distribute mail and assist with outgoing mail.
Maintain a clean, safe and organized office environment (including office upgrades, refreshments, decorating, etc.).
Coordinate with property management for office maintenance and utilities.
Manage vendor contracts and office-related service agreements.
Assist in document notarization.
Manage website updates and order and disseminate marketing materials, gifts, company apparel, etc.
Organize employee outings, groundbreaking events, holiday celebrations, and other company events.
Light data entry and recordkeeping.
Organize and maintain office files, both physical and electronic, ensuring easy access and confidentiality.
Greet visitors, clients, and vendors, and provide excellent customer service.
Assist with credit card expense tracking.
Organize and maintain company calendar tracking PTO, sick days, office travel and meetings.
General administrative assistance to company Owners and Director level employees.
Coordinate IT support, including troubleshooting basic issues and liaising with external IT service providers.

Human Resources Responsibilities

Support new employee onboarding, including preparing orientation materials, setting up workstations, and ensuring all HR documentation is completed.

Assist with the recruitment process, including posting job openings, scheduling interviews, and communicating with candidates.

Coordinate employee training sessions and development programs.

Maintain employee records and update HR databases with new hires, terminations, promotions, and other personnel changes.

Assist in the administration of employee benefits programs, including health insurance and retirement plans.

Support with performance management processes, including scheduling performance reviews and organizing performance review files.

Monitor employee satisfaction, retention rates, and manage employee development programs.

Time and attendance tracking, payroll processing, and proper classification of employees.

Prepare and distribute company-wide communications related to HR policies and initiatives.

Maintain compliance with federal and state employment laws and regulations.

Assist with workers compensation claims and workplace safety initiatives.

Assist with drafting and updating job descriptions.

Manage and update organizational charts.

Qualifications :

Proven experience as an office administrator or in a similar administrative role.

Familiarity with human resources practices and policies.

Excellent organizational skills and attention to detail.

Strong communication skills, both written and verbal.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to manage multiple tasks and prioritize effectively.

Strong problem-solving skills and ability to work independently.

A proactive and positive attitude.

Bachelor s degree in business administration, human resources, or a related field (preferred but not required).

HR certification (e.g., SHRM-CP, PHR) is a plus.

Apply for this job

Receive alerts for other Office Administrator job openings

Office Administrator

What are the responsibilities and job description for the Office Administrator position at 619 Recruiting?

What is the career path for a Office Administrator?

Job openings at 619 Recruiting

Not the job you're looking for? Here are some other Office Administrator jobs in the Indianapolis, IN area that may be a better fit.

We don't have any other Office Administrator jobs in the Indianapolis, IN area right now.

AI Assistant is available now!