What are the responsibilities and job description for the Office Coordinator position at 6am CoreCollective?
Office coordinator- Memphis, TN
We are a rapidly growing property management company in Memphis, TN, and we are looking for an office coordinator who will be responsible for facilitating the efficient functioning of an office through a range of administrative, clerical, financial, and managerial tasks: supporting company operations by maintaining office systems. This is a full time job with great benefits, and opportunities to advance.
Key Responsibilities:
1. Administrative Support:
o Manage the front desk area by answering the door and assisting guests. This requires sitting at the front desk during your working hours.
o Manage office supplies inventory and place orders as necessary.
o Assist in the preparation of presentations.
o Organize meetings and appointments (e.g. panel interviews, meetings with borrowers, owners, and tenants)
o Handle incoming and outgoing correspondence (e.g., emails, letters, packages).
2. Coordination:
o Coordinate office activities and operations to secure efficiency and compliance with company policies.
o Coordinate with managers for badges and keys for new employees or guests.
3. Financial Tasks:
o Scan all checks/money orders that come into the office to accounting.
o Make bank deposits.
o Print checks when needed.
4. Facility Management:
o Manage office facilities and ensure all equipment is properly maintained and serviced.
o Manage badge and key access.
o Coordinate with IT department on all office equipment.
o Ensure security, integrity, and confidentiality of data.
5. Communication:
o Serve as the point of contact regarding administrative issues and announcements.
o Ensure effective communication channels are maintained within the office.
6. Other Duties:
o Handle sensitive information in a confidential manner.
o Perform receptionist duties when needed.
o Assist in HR-related tasks such as recruitment and onboarding processes.
o Print anniversary certificates for employees.
o Take a picture of the new hire and print it for placement with their department.
o Remove the picture of the terminated employee.
o Create badge for new hire and terminate badge for terminated employees.
Qualifications:
Proven experience as an office coordinator, administrative assistant, or similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to multitask and prioritize tasks in a fast-paced environment.
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