What are the responsibilities and job description for the District Administrative Assistant position at 71 Irving Oil Terminals, Inc.?
As the District Administrative Assistant to the District Manager and Senior Manager of Operations, you will work in a fast-paced environment and be a vital part of the day-to-day activities in the business. Your goal will be to become the liaison between the Senior leadership team to the frontline admin team. Your success in this role will be measured by your ability to ensure alignment amongst the admins in the business and also by your ability to coordinate and monitor confidential activities that support the district
What We Offer:
- Work Environment – Be a part of a collaborative environment that cultivates individual growth
- Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%
- Flexible Benefits Plan – in effect on the first day of the month following date of hire and offers three levels of coverage to select from to meet your unique, personal needs
- Wellness Support – With 24/7 access to our Employee & Family Assistance Program
Your Responsibilities:
- Manage calendars, schedule meetings, and assist in correspondences
- Draft, proofread, and edit letters, reports, and presentations
- Track ongoing projects, follow up on deadlines, and ensure tasks are completed
- Assist with travel arrangements, event planning and meeting preparations
- Identify opportunities to improve workflows, reduce administrative burdens and help streamline operations
- Liaison between frontline leadership and our uniform vendor; order all Corporate Express requirements for designated offices
- Work with managers to gather facts in order resolve our valuable customer concerns, communicate professional responses, and ensure proper follow up
Your Skills:
- Ability to take initiative, anticipate needs, and work independently without waiting for direction
- Proven ability to manage schedules, prioritize tasks and ensure all deadlines are met
- Proficient with Microsoft Suite including Power Points, Excel
- Ability to multi-task and manage time effectively
- Ability to work in a fast-paced environment
- Strong analytical skills
Your Experience:
- Post-secondary education, certificate program in business or a related field, or equivalent experience
- 2 years of experience working in an administrative capacity
Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.
Job Requirements - Work Experience
Job Requirements - Education
