Executive Assistant

The Executive Assistant provides support to Federal Aviation Administration (FAA) executives in Washington, DC or Fort Worth, TX, performing at a high-level office-oriented, clerical, and coordinating functions, including telephone answering, data entry, meeting coordination, travel arranging, and pre-defined task execution.

ESSENTIAL REQUIREMENTS

• Must be able to obtain a customer public trust clearance for access to facilities, equipment and property.

• High school diploma or general education degree (GED) and a minimum of ten (10) years’ relevant experience; or Associate's degree and a minimum of nine (9) years’ relevant experience; or Bachelor's degree and a minimum of eight (8) years’ relevant experience, or equivalent combination of education/experience.

• Excellent interpersonal communication skills with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.

• Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.

• Proficiency in the use of industry standard office software and applications.

• High proficiency with Microsoft Office programs to include SharePoint, OneNote, and Teams.

• Previous FAA experience preferred.

• Experience with office calendaring and scheduling, expense management, and E2 travel coordination.

• May be required to travel to support quarterly customer offsite meetings.

KEY DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Supports Division manager and/or executive with calendar management/scheduling of appointments.

• Supports meetings, recording, submitting minutes and action items and providing briefing updates to executives.

• Acts as a liaison with staff, maintaining good working relationships with staff and throughout the organization and exercising good judgment and discretion.

• Assists with interoffice correspondence review and coordination.

• Works closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

• Analyzes multiple data sources to identify problems; analyze and propose solutions and communicate them effectively.

• Assists Executives with time recording reviews (LDR codes) using Gov. time keeping system (CASTLE), reviewing codes and recommending changes or approval. 

• Prepares program-related briefings and presentations.

• Reviews FAA orders and notices to ensure adherence to FAA policies and processes.

• Provides logistics support for client meetings (off site or onsite), could include assisting with planning and coordinating small events.

• Schedules and arrange travel for executives using Government software (E2).

• Superior organizational and analytical skills with keen attention to accuracy, detail, and quality. 

• Superior time management and follow-up skills.

EDUCATION/EXPERIENCE

High school diploma or general education degree (GED) and a minimum of ten (10) years’ relevant experience; or Associate's degree and a minimum of nine (9) years’ relevant experience; or Bachelor's degree and a minimum of eight (8) years’ relevant experience, or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.

EOE including Disability/Vet  

The estimated pay range for this role is $23.17 to $28, with the final offer contingent on location, skillset, and experience. 

CNI offers a comprehensive benefits package that includes:

• Medical

• Dental

• Vision

• 401(k)

• Family Planning/Fertility Assistance

• STD/LTD/Basic Life/AD&D

• Legal-Aid Program

• Employee Assistance Program (EAP)

• Paid Time Off (PTO) – (11) Federal Holidays

• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).

Salary : $23 - $28