What are the responsibilities and job description for the Executive Assistant position at 80Twenty?
Our client, a leading boutique communication and leadership development firm working with Fortune 100 companies like Apple, Uber, Deloitte, American Express and more are empowering executives and teams to inspire action, and drive impact. They've been around for 25 years and the CEO is seeking a highly motivated and experienced Executive Assistant to provide direct support. The ideal candidate will have strong writing and organizational skills and will be responsible for managing both professional and personal tasks, enabling the CEO to focus on key organizational initiatives.
This is a full-time, salaried position with hybrid work based in the CEO’s home studio in Mill Valley, California.
Key Responsibilities :
- Calendar Management : Effectively manage and organize the CEO's professional and personal schedule, ensuring timely meetings and appointments.
- Email Communications : Monitor and draft emails on behalf of the CEO.
- Travel Coordination : Work with a dedicated travel agent to ensure seamless coordination for both professional and personal travel.
- Meeting Preparation : Collaborate with the Chief of Staff to prepare agendas, documentation, and briefings for meetings attended by the CEO, ensuring all necessary materials are readily available and the CEO is well-prepared. Attend and participate in meetings and calls, take notes, offer insights, and provide logistical support.
- Technology Assistance : Troubleshoot technology issues and provide guidance on using various technologies, offering best practices for efficient use.
- Document and Resource Management : Organize and manage important documents, files, and records, ensuring easy access and retrieval. Create and manage an index of writings, notes, and thoughts as a resource for the larger team.
- Confidentiality : Uphold a high level of discretion and confidentiality when handling sensitive information related to the CEO and executive leadership.
- Prioritization and Time Management : Prioritize tasks and responsibilities effectively, optimizing the CEO's time for maximum productivity.
- Special Projects : Assist with special projects and initiatives in support of the Executive Committee, contributing to the successful execution of key business objectives.
- Personal Support : Assist with personal tasks and errands as directed by the CEO.
Qualifications :
