What are the responsibilities and job description for the Office Coordinator position at 84 Lumber Company?
84 Component Office Coordinator is responsible for assisting with all administrative and customer service related duties within the plant including office organization, invoicing, sales support, product delivery, and general customer service. Specific Functions are:
Reconcile the cost on the customer purchase order with the 84 Components selling price. Before proceeding with the order, resolve any discrepancies
Orders are to be entered into the schedule keeping the allotted man-hours and shipping capabilities
Verify ship dates 3 days before delivery
Quote follow-up and tracking
Order delivery permits
Order confirmation sheets are to be sent on quantity, dollars, and delivery date
Order change authorization to be signed by the customer prior to implementing associated change to product
Review the schedule for complete information daily and receive information by required times or inform customers of delivery date changes
Approvals are to be received from the customer prior to the required time according to the P&P manual
Support sales staff by supplying quote information
File cabinets, bin systems and work area are to be maintained in a neat and orderly fashion
Build and hold orders are to be followed up on in a timely basis.
Responsibilities
Customer interaction via telephone and e-mail (schedule, quote follow up, service)
Computer input of quotes and orders while maximizing schedule
Invoicing of shipped order and appropriate billing of each customer
Administrative duties to assist in business operations (filing, phones, mailings, new hire processing)
Duties as assigned to create efficiencies within Sales, Design and Production groups.
Qualifications
Word Processing Software
Spreadsheet Software
Internet Software
Ability to read and comprehend documents (i.e. policy and procedure manuals); write routine reports and correspondence; speak/present in front of a small group.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; deal with problems involving several concrete variables in standardized situations.
