Office Manager

Ambient.ai is a unified, AI-powered physical security platform that helps enterprise organizations reduce risk, improve security operation efficiency, and gain critical insights. Seven of the top 10 U.S. technology companies and multiple Fortune 500 organizations across various industries leverage Ambient.ai to unify their security infrastructure and significantly enhance their security posture.

The Ambient.ai platform applies AI and computer vision intelligence to existing sensor and camera infrastructure to monitor and detect threats continuously in real-time. Ambient.ai does this while simultaneously decreasing false alarms by over 95%, allowing security teams to focus on legitimate threats. With Ambient.ai, companies can do more with less and prevent security incidents before they happen.

We were founded in 2017 by Shikhar Shrestha and Vikesh Khanna, experts in artificial intelligence from Stanford University who previously built iconic products at Apple, Google, Microsoft, and Dropbox. We are a Series-B company backed by Andreessen Horowitz (a16z), Allegion Ventures, SV Angel, Y Combinator, and investment angels like Jyoti Bansal, Mark Leslie, and Elad Gil.

Named on the YC Top Companies List 2021, 2022, 2023, and the Forbes Cloud 100 Rising Stars 2020, we are turning the impossible into the inevitable. We always seek passionate people who enjoy solving the most challenging problems with cutting-edge AI / ML.

Position Overview

In this role, you will manage office administration and facility operations, ensuring the office runs efficiently. You will create and maintain a comfortable, engaging, and productive work environment where employees can collaborate and perform at their best.

This is an in-office position, with expected hours of Monday through Friday, 9 AM to 5 PM. Occasional evening or weekend availability may be required to address urgent issues.

The impact you'll make :

• Oversee office administration and facility operations across all office locations (Bay Area and India), ensuring smooth day-to-day functioning
• Manage inventory, place orders, and maintain necessary office supplies and equipment
• Greet visitors, answer and direct phone calls, and handle incoming and outgoing mail and deliveries
• Assist with office space planning, moves, and maintenance of IT infrastructure in the U.S. and abroad, including troubleshooting (e.g., Zoom rooms)
• Manage and optimize the office budget, ensuring cost-effective procurement of supplies, services, and equipment while maintaining operational efficiency
• Develop and implement scalable office policies and identify opportunities for operational improvements
• Ensure a safe, productive, and engaging work environment for all employees.
• Organize company events (e.g., holiday parties, happy hours), manage company swag, oversee the Anniversary Recognition Program, and support employee experience initiatives
• Collaborate with the People Team to ensure new hires have a seamless onboarding experience
• Assist with calendar management, travel coordination, and expense reporting
• Oversee lunch and snack programs, manage visitor check-ins, and ensure a welcoming experience for guests

The amazing skills you'll bring to Ambient.ai :

Why join us :

We take a market-based approach to pay here at Ambient.ai, which may vary depending on multiple factors. The successful candidate's starting pay will be determined based on job-related skills, experience, qualifications, work location, level, market conditions, and internal parity.

Base salary is just one component of our total rewards package. As a fast-growing start-up, our regular employees are also granted stock options and an opportunity to succeed when Ambient.ai succeeds. As a young start-up with product market fit, our stock upside is substantial and a large part of our total rewards strategy.

The pay scale below represents the starting base salary range we expect to pay for this position and is subject to change

SF Bay Area : $80,000 - 90,000

Ambient.ai is proud to be an Equal Opportunity Employer. Ambient does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. Ambient is an E-Verify participant.

Salary : $80,000 - $90,000