Accounts Payable Coordinator - Hybrid

Job Description:

At 9Dot, we offer Accounting & Finance Back office Management to our client partners and Schools, and we are growing!

The Accounts Payable team is adding another conscientious, and detailed Accounts Payable Coordinator. This individual enjoys not only matching and batching a high volume of invoices, but can find that needle in the haystack.

95% of 9Dot associate have a home office with 20 days annually in person at the East Pasadena, CA headquarters for professional development and company events. Some additional days for department meetings and accounting functions. Local candidates preferred.

Come join the 9Dot Team!

Who We Are:

9Dot is a Great Place to Work-certified back office support provider for charter schools, nonprofits, and other new and growing companies. People are at the heart of what we do, and we believe in promoting equity, diversity, and inclusion in both the workplace and our communities. We strive to ensure that our clients and employees feel fully supported in reaching their goals.

Company Perks:

We offer a comprehensive benefits package for full-time staff, including paid time off, holiday, and sick time; medical, vision and dental coverage; and an employer-matched 401K plan. Employees have access to wellbeing tools and resources, from wellness classes to committees and continual opportunities for personal and professional growth. This position is primarily remote, with occasional in-person office days required to support events, gifting, and other administrative responsibilities as needed.

Pay rate: $23.00 - $28.00 hourly pay rate - Depending on experience

**Upcoming Out of Office: Please note, our offices will be closed for winter break December 18th through January 1st**

Here is what you will overall be responsible for:

• Review and math check invoices, check requests and employee expense reports.
• Upload company Purchasing sales invoices.
• Sort, review and match invoices with documentation, reconcile and research discrepancies in invoices and check requests.
• Code by Charter, Center, Spend Category, Program code etc.
• Correspond with vendors, employees, and respond to inquiries for all Charters and service companies.
• Review Intercompany billings between invoices and spreadsheets for accuracies.
• Prepare, issue, and distribute weekly checks for all vendors.
• Clear Prepaid accounts including obtaining backup support, Journal Entries and Check request reimbursement.
• Review, prepare and process 1099’s.
• Assist with other functions and duties as assigned.

Knowledge, Skills and Abilities Required:

• Ability to interpret and apply Company policies to payables.
• Ability to communicate with co-workers and business contacts in a courteous and professional manner.
• Strong organization, communication and interpersonal skills.
• Excellent analytical skills with attention to detail.
• Ability to work efficiently under pressure to meet deadlines.
• Ability to exercise reasonable judgment and maintain confidentiality.
• Ability to work independently and coordinate multiple tasks simultaneously with supervision.
• Proficient knowledge of MS Office (particularly, Excel).
• Working knowledge of accounting principles.
• Working knowledge of office equipment (i.e. 10-key).

• KNOWLEDGE, SKILLS AND ABILITIES PREFERRED:
• Accounting or education industry background.
• Knowledge of Workday preferred.

Education and Experience:

• High school diploma or its equivalent. 
• Minimum of five year payables processing experience.

*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.

Salary : $23 - $28