ECH Executive Assistant-HR

Building Name: ECH - Elizabethtown Community Hospital Location Address: 75 Park Street, Elizabethtown New York Regular Department: ECH - Personnel Full Time Standard Hours: 40 Biweekly Scheduled Hours: Shift: Day Primary Shift: - Weekend Needs: None Salary Range: Min $23.57 Mid $29.46 Max $35.35 Recruiter: Chelsea Therrien Qualifications / Job Requirements: Education / Skills Required: Associate’s degree in business administration or equivalent experience preferred. Strong software skills with Microsoft office programs are essential; experience with Workday or another HRIS is preferred. Must have tact, diplomacy and discretion in dealing with all situations. Must be well-organized and able to work independently. Responsibilities / Performance Indicators: Receives and triages all Human Resources phone calls and emails, directing staff to the correct areas or resolving issues directly. Performs general clerical duties such as organizing mail (both physical and electronic), data entry in various software applications, printing documents, scanning, saving and distributing documents electronically, ordering office and breakroom supplies, maintaining fully functioning office equipment, and ensuring HR workspaces are kept neat and appropriately secure. Meets with new employees to review I-9 documents and create and distribute employee badges Assists HRBP with bi-weekly payroll inputs Coordinates programs such as: ECH onsite General Orientation Assist with Employee Recognition awards Oversees student and job shadow onboarding process Oversees onboarding for all volunteers Oversees all paperwork for Employee Health Maintains employee files in Workday and oversees physical file annual maintenance Assists employees with general forms. (i.e. tuition assistance, PTO cash in requests, uniform allowance requests) Completes employment verifications within 24-48 hours of receipt Partners with Network Centralized Resource Center to include sending ECH onboarding documents to the traveler and printing ID badges Resolves technical and administrative problems within area Ensures the confidentiality of all documents and records. Maintains filing systems, coordinating security levels and access with IT and Facilities Management as needed for electronic and physical security Oversees review of invoices and prepares bills for payment Prepares and distributes meeting agendas Coordinates conference rooms, IT equipment, and food and beverage requirements, if needed Participates in various projects within the department Coordinates and executes special functions or projects particular to the department. Prioritizes assignments and assumes responsibility for such projects Prepares correspondence and special projects as directed. Creates and maintains a bridge for smooth communication between HR and others across the organization Maintains knowledge of current policies and procedures, including relevant governance, network and local documents pertinent to overall operations and particularly relevant to HR Produces high-quality documents, utilizing MS Office and other products as preferred by HR, in alignment with UVM Health Network standards Demonstrates hospitality, integrity, caring and compassion when working with patients, families, guests, board members, volunteers and staff Performs all other duties as assigned Elizabethtown Community Hospital (ECH) is part of The University of Vermont Health Network, a six-hospital network serving patients and their families in northern New York and Vermont. Our hospitals and physicians are bringing the best of community and academic medicine together, sharing their knowledge and resources to give patients access to leading-edge technology, advanced treatment options and the highest level of compassionate care.

Salary : $24 - $29