ACCOUNTING CLERK (WEST PALM BEACH, FL)

ACCOUNTING CLERK

A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard!!

Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.

JOB SUMMARY

· The Accounting Clerk will assist in ensuring that the company receives payment for goods and services offered to clients. In addition, the ideal candidate will perform complex clerical bookkeeping and accounting assignments, assist with processing weekly payroll, prepare accounting statements and generate financial reports.

SUPERVISORY RESPONSIBILITIES:

· None

CLERICAL BOOKKEEPING DUTIES

· Prepares financial reports and various accounting statements.

· Posts journal entries to general ledger.

· Generates summary sheets to be used by supervisor or auditor.

· Processes payroll and prepares necessary payroll reports.

· Proofs accounting reports for clerical accuracy.

· Allocates expenditures to correct accounts according to departmental procedures.

· Performs other related duties as assigned.

ACCOUNTS RECEIVABLE DUTIES:

· Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

· Creates invoices according to company practices; submits invoices to customers.

· Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

· Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

· Creates reports regarding the current status of customer accounts as requested.

· Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

· Assists in generating monthly billing statements based on the general ledger.

· Copies, files, and retrieves materials for accounts receivable as needed.

ACCOUNTS PAYABLE DUTIES

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Calculates and reports sales tax based on paid invoices.

PAYROLL DUTIES

· Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.

· Reconciles payroll to the general ledger and monthly bank statements.

· Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

· Records and processes federal and state payroll tax deposits.

· Performs other duties as assigned.

REQUIRED SKILLS/ABILITIES:

· Ability to anticipate work needs and interact professionally with customers.

· Ability to follow verbal and written instructions.

· Ability to maintain confidential and meticulous records.

· Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

· Ability to work independently and in a fast-paced environment.

· Excellent organizational skills and attention to detail.

· Excellent verbal and written communication skills.

· Knowledge of spreadsheets and accounting software.

· Must be able to learn other accounting software systems.

· Must be proficient in Microsoft Office Suite and QuickBooks.

· Must be reliable and extremely trustworthy.

· Proficient with or the ability to quickly learn payroll software.

· Thorough understanding of bookkeeping practices and procedures, with ability to train others in related practices and procedures.

EDUCATION AND EXPERIENCE:

· High school diploma required; Business or Accounting degree preferred.

· Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.

PHYSICAL REQUIREMENTS:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

COMPENSATION:

· Commensurate with experience.

EEO STATEMENT

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person