What are the responsibilities and job description for the 782 PERSONAL ASSISTANT TO PROVIDER(S) position at A Brighter Future Healthcare Services?
Job Overview:
A Brighter Future Healthcare Services, Inc. is seeking a Personal Assistant for Medical Provider(s) to provide comprehensive support to medical providers, ensuring the seamless management of professional and personal responsibilities. The ideal candidate will be a highly organized, adaptable, and detail-oriented individual who thrives in a dynamic environment. This role requires discretion, strong communication skills, and the ability to handle multiple tasks efficiently.
Responsibilities
- Schedule Management: Coordinate and manage the medical provider’s calendar, including appointments, meetings, and personal engagements.
- Patient Interaction: Serve as a liaison between the medical provider and patients, ensuring smooth scheduling and handling of inquiries.
- Administrative Tasks: Prepare correspondence, organize and maintain records (digital and physical), and support documentation needs.
- Medical Records: Manage and maintain confidentiality of patient records in compliance with HIPAA and other relevant regulations.
- Travel Arrangements: Plan and book travel, including flights, accommodations, and itineraries for professional and personal trips.
- Financial Oversight: Track and report expenses, prepare reimbursement requests, and oversee financial records related to the medical provider's work and personal activities.
- Communication Coordination: Act as the primary contact point for internal and external communications.
- Research: Conduct research on healthcare topics, practice improvements, or personal interests, and compile findings for review.
- Personal Errands: Support with errands and household tasks as needed.
- Additional Duties: Fulfill other responsibilities as requested to ensure the smooth operation of the medical provider’s daily activities.
Qualifications
- Bachelor’s degree preferred; equivalent work experience considered.
- Experience in a similar role, preferably within a healthcare setting.
- Exceptional organizational skills and ability to prioritize in a fast-paced environment.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite and electronic medical record (EMR) systems.
- Ability to maintain strict confidentiality and handle sensitive information.
- Demonstrated problem-solving skills and a proactive approach to task management.
- Flexibility to adapt to evolving priorities and unexpected changes.
- A professional, positive, and approachable demeanor.
