Executive Assistant to COO

Mission

The Executive Assistant (EA) to the Chief Operating Officer (COO) plays a pivotal role in supporting the operational and strategic efficiency of the executive office. This individual acts as a trusted gatekeeper and partner to the COO, demonstrating exceptional judgment, business acumen, and discretion. The EA manages high-level communications, proactively anticipates the COO’s needs, and ensures that their time and attention are focused on priorities that drive the company’s mission and objectives forward.

Key Responsibilities

• Serve as the primary point of contact and liaison for the COO’s office, ensuring seamless communication and follow-through on priorities.
• Monitor and triage the COO’s email inbox; draft professional and confidential email responses for the COO’s review and approval.
• Manage and optimize the COO’s calendar, balancing multiple and often shifting priorities.
• Attend meetings alongside the COO, take precise and actionable notes, and follow up on key deliverables and commitments.
• Assist in the preparation of reports, presentations, and briefing materials for internal and external meetings.
• Maintain the highest level of confidentiality in all matters, including sensitive business, personnel, and strategic issues.
• Anticipate needs and act independently to resolve scheduling conflicts, escalate time-sensitive matters, and create capacity for strategic focus.
• Coordinate travel arrangements and expense reporting.
• Support COO’s initiatives with project tracking and basic project coordination.

Skills

• Executive Judgment: Able to discern the urgent from the important and respond appropriately, using sound judgment.
• Discretion & Confidentiality: Demonstrates absolute trustworthiness in handling sensitive information.
• Business Acumen: Understands business operations and is able to provide context-aware support.
• Written Communication: Excellent writing and editing skills for professional email correspondence and note-taking.
• Meeting Support: Strong ability to capture and synthesize meeting notes with a focus on relevance and action items.

Requirements

• 5 years of experience supporting C-suite or senior-level executives, ideally in a fast-paced corporate or professional services environment.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools like Slack, Zoom, or Asana.
• Familiarity with organizational dynamics and executive-level protocols.

Pay Range: $75,000-$110,000 annually. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered.

• A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.