Project Manager Assistant II

Join the A.G. O'Brien Plumbing & Heating Team!

For nearly 90 years, A.G. O'Brien Plumbing & Heating has been a trusted leader in plumbing, heating, cooling, and HVAC services across the Northland. We pride ourselves on delivering exceptional service with transparency, honesty, and integrity. Whether we’re installing, maintaining, or repairing systems for residential or commercial customers, we aim to build lasting relationships based on trust and respect. If you’re ready to contribute to a team that values quality workmanship and customer satisfaction, we invite you to apply and help us continue our legacy of excellence.

Position Overview

We are seeking a highly skilled and proactive Project Manager / Department Assistant to join our team. This role is critical in supporting the Commercial Plumbing Department by managing job costing, financial tracking, project coordination, and operational efficiencies. The ideal candidate will be a strategic thinker with a strong background in mechanical billing administration, project coordination, and financial oversight—with at least five years of relevant experience.

This is not an entry-level role; instead, we are looking for a proven leader who can take ownership of financial tracking, optimize job costs, and collaborate with field teams to improve operational performance. If you are driven, analytical, and looking for a career path with leadership potential, we encourage you to apply.

Key Responsibilities

Financial Oversight & Job Costing

• Establish, monitor, and analyze job costs related to labor, materials, and overhead.
• Develop real-time cost-tracking reports for leadership, ensuring financial transparency.
• Maintain detailed spreadsheets tracking labor hours and material costs by category.
• Proactively communicate with field workers and vendors to collect and validate cost data.

Billing & Procurement Management

• Oversee billing operations for the Commercial Plumbing Department, ensuring accuracy and efficiency.
• Play a key role in structuring purchase order processes, creating streamlined systems to manage costs.
• Collaborate with leadership to develop financial workflows that support long-term department growth.

Project Coordination & Operational Efficiency

• Manage and track submittals, change orders, and project closeout documentation.
• Assist with real-time payroll reporting, ensuring accurate labor tracking for projects.
• Develop and refine processes for budgeting, forecasting, and cost analysis.
• Support leadership by building scalable systems and workflow improvements to enhance project efficiency.

Leadership & Cross-Functional Collaboration

• Work closely with senior leadership, including department managers, field teams, and project stakeholders.
• Take ownership of process improvement initiatives, enhancing efficiency in project financial tracking.
• Serve as a key point of contact for vendors, subcontractors, and internal teams regarding project financials.

Who We’re Looking For

Required Qualifications:

✔ Minimum 5 years of experience in mechanical billing administration, financial tracking, and/or project coordination.
✔ Strong financial acumen, with the ability to analyze and report on job costs, budgets, and forecasting.
✔ Proven experience managing multiple projects, tracking financials, and optimizing operational workflows.
✔ Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with expertise in data analysis and reporting.
✔Excellent organizational skills, with the ability to manage competing priorities in a fast-paced environment.
✔Strong communication skills for working with executives, field teams, vendors, and external partners.

Preferred (Not Required, but Highly Valued!):

➕ Experience in construction project coordination, financial management, or mechanical industry administration.
➕ Familiarity with contract management or estimating software.
➕ Experience implementing Procore, Trimble, or other construction management tools.

Why Join Us?

✅ Make an Impact – Your role directly influences cost efficiency, project success, and department growth.
✅ Career Growth – This position offers pathways into leadership, operations management, and financial strategy.
✅ Innovation & Collaboration – Work with senior leaders, field teams, and financial experts to build scalable systems for success.
✅ Be Part of a Thriving Industry – Gain hands-on experience in construction project management, estimating, and operations.

If you are ready to take on a high-impact role with the opportunity to drive efficiency, improve financial tracking, and contribute to department success, we want to hear from you!

Job Type: Full-time

Pay: $64,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Compensation Package:

• Weekly pay

Schedule:

• 8 hour shift

Ability to Commute:

• Duluth, MN 55811 (Required)

Ability to Relocate:

• Duluth, MN 55811: Relocate before starting work (Required)

Work Location: In person

Salary : $64,000 - $75,000