Administrative Coordinator (remote)

• Staff
• Remote

Antioch University

Job Title: Administrative Coordinator
Department: Relational Therapy Division
Reports to: Divisional Administrative Director
Classification: Full-time, non-exempt
Location: Remote, with the ability to travel to campuses and other locations
Compensation: Antioch University offers a competitive compensation and benefits package that includes both direct and indirect pay. The compensation will be based on experience, education, knowledge, credentials, and a consideration of the difficulty and complexity of the position. The typical hiring range for this position is: $19.00 per hour.

Position Overview

The Administrative Coordinator provides administrative and coordination support for all the programs in the Relational Therapy Division. This role includes maintaining the divisional email account and related communication, coordinating program drives and records, and assisting with residency planning and implementation.

The Coordinator has a commitment to diversity, equity and inclusion in working and collaborating with the Antioch community, and supports a welcoming, respectful and inclusive work environment. The Coordinator collaborates with different University departments and engages with other divisions within the Graduate School of Counseling, Psychology & Therapy (GSCPT) to provide seamless integrative support among faculty, staff and students.

Essential Job Functions

Coordination

• Support the coordination of conferral, commencement activities and ceremonies for each campus each term
• Liaise with IT to coordinate virtual support for divisional meetings, webinars, and workshops

• Coordinate divisional bookstore offerings with program staff
• Plan and coordinate travel and accommodations for faculty and staff attending residencies, commencement, and other business meetings

Financial Support

• Process, code, and track all financial transactions associated with events/programs including but not limited to p-card, employee reimbursements, Honoraria, vendor payments, facility rental, etc.
• Process, code and track program accreditations, program approvals, and site visit fees, as well as faculty licensing and professional memberships
• Communicate with external and internal sites and vendors to coordinate payments
• Liaise with accounting personnel to build project ID codes as needed

Operations Support

• Manage the Relational Therapy division email account
• Organize and maintain divisional Google drives and Learning Management System
• Process website updates for programs and faculty
• Prepare content for Division/ GSCPT newsletter
• Maintain faculty CV files and faculty qualification forms
• Update student and faculty distribution lists
• Assist with the preparation and editing of yearly Academic Catalog updates

Minimum requirements

• Bachelor’s Degree or Associate's degree with 2 years of related experience or combination of education, experience, and training
• Proficiency in Google Suites (drive, calendar, workspaces, docs, sheets, slides), and experience with databases.
• Strong working knowledge of spreadsheet and data management
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication, and interpersonal skills.
• Superior organizational and time management skills.

Supervision Received

• Minimal supervision received

Supervision Exercised

• No supervisory responsibilities

Hour of Employment
This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor.

Physical Requirements
The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Antioch University reserves the right to change the duties of the job description at any time.

Benefits Summary
Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation based on hours worked each pay period (carry-over allowed up to 2.5 days); 12 days per year sick leave (carry-over up to 65 days); 16 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual. (This list is meant to be an informal summary of benefits. Plan benefits and eligibility requirements are governed by the plan documents and University policies which will be made available upon request).

Application Process
Please include a cover letter, resume, and contact information for three (3) references in your application.

To apply, click here.

Coalition for the Common Good (CCG) EEO Statement
The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.

NOTE: The successful candidate for this position will be subject to a pre-employment background check.