Billing Lead

About Us:  

Avidex is a leading player in the audiovisual (AV) and information technology (IT) integration industry, delivering cutting-edge solutions to a diverse range of clients. We pride ourselves on innovation, technical expertise, and a commitment to excellence. As we grow, we are looking for a highly skilled Billing Lead to join our team and drive efficiency and improvements in our billing operations. This role is available in either our Cary, North Carolina or Lake Forest, California location.

What we offer:

• Competitive compensation plan.
• Health, dental, and vision benefits.
• 401(k) retirement plan.
• up to 3 weeks of Vacation and 7 days of Sick time off, both prorated 
• 10 Paid Holidays
• 8 hours to volunteer on your favorite cause.
• Opportunities for professional growth and development.
• Collaborative and innovative work environment.

Position Summary:

The Billing Lead will be responsible for leading technical processes within the billing department, ensuring accurate and timely invoicing, and maintaining strong relationships with clients and internal teams. This role requires a detail-oriented individual with excellent leadership skills and a deep understanding of billing processes and systems.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 6 years in billing or accounting, with demonstrated career growth (Construction Billing experience preferred).
• Proficiency with ERP and billing systems. Strong attention to detail and organizational skills. 
• Proven ability to identify and implement process improvements. 
• Excellent communication and collaboration skills. 
• Self-motivated, dependable, and committed to delivering exceptional internal and external customer service.
• Positive, solutions-oriented attitude with a passion for team success.

Responsibilities:

• Lead daily billing operations including invoicing, payment processing, account reconciliation, and audit support.
• Directly manage complex billing tasks for major customers, including preparation of Schedule of Values (SOV) for AIA billings. 
• Provide day-to-day guidance to the billing team and assist in resolving billing-related issues. 
• Monitor and prioritize receivables and collaborate with project and finance teams to meet organizational goals.
• Maintain a structured and organized repository of billing documentation and support. 
• Develop and implement standardized processes and procedures, including billing calendars and credit protocols.
• Support internal and external audits by compiling and submitting required documentation in a timely manner.
• Serve as a backup for other finance functions as needed and contribute to special projects. 
• Stay current on industry best practices and billing regulations. 

Avidex is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  We are committed to providing a workplace that is free from discrimination, harassment, and where all employees are treated with respect and dignity.  We value diversity and believe it contributes to our success as an organization.