What are the responsibilities and job description for the Executive Assistant/Project Coordinator position at A Hiring Company?
Description:
The Executive Assistant/Project Coordinator provides administrative support for Iowa Bankers Insurance and Services department by completing the following essential duties:
- Provide meeting and project support for board meetings, committees of the boards, and department meetings. Duties include maintaining board and committee rosters, sending communications, preparing meeting packets, preparing meeting minutes, scheduling meeting locations, arranging speakers, ordering lunches and other related duties.
- Provide support in creating, writing, formatting, reviewing, soliciting articles, and distributing department publications.
- Provide administrative support to IBIS President and Vice Presidents.
- Manages appropriate electronic files on agency and team insurance licenses, carrier contracts, and other permanent file materials.
- Serves as a member of the relief receptionist team.
- Performs general administrative duties, including routing mail, purchase of promotional materials and ordering office supplies.
- Assists with special projects initiated through industry and community involvement through the President.
Required Education: High school diploma or general education degree (GED) Two-year degree preferred.
Required Work Experience: One to two years related administrative experience and/or training; or equivalent combination of education and experience. Training in communication/journalism a plus.
Technology Skills: Proficiency in Microsoft Power Point, Word, Excel and Outlook.
Required Skills or traits for the position: Excellent written and oral communication. Writing and editing expertise; detail oriented. Project management skills, event and meeting planning skills preferred.
Specialized Training/Certifications: Willing to become Notary Public within first 6 months.
