Program Coordinator II, Admissions Processes (remote)

Antioch University

Program Coordinator II, Admissions Processes (remote)

• Staff
• Remote

Antioch University

Position Title: Program Coordinator II, Admissions Processes

Department or Program: Counseling (Division III)

Classification: Staff – Full Time, Non-Exempt

Reports to: Divisional Administrative Director

Location: Remote, with the ability to travel to campuses and other locations

Compensation: Antioch University offers a competitive compensation and benefits package that includes both direct and indirect pay. The compensation will be based on experience, education, knowledge, credentials, and a consideration of the difficulty and complexity of the position. The typical hiring range for this position is: $24.00 - $25.00 per hour.

Position Summary

The Program Coordinator II provides comprehensive and integrative oversight for all admissions processes for Division III in the Counseling, Psychology, Therapy (CPT) School, and facilitates the admissions process, coordinating and strategizing student onboarding and orientation. The Coordinator analyzes processes and strategically implements continuous improvements. The Coordinator partners with the administrative team, students, faculty, and other university offices as needed. Programs include, but are not limited to: CMHC MA in person Keene, CMHC MA Online/low residency, School Counseling, CMHC Art Therapy Concentration, CMHC Drama Therapy Concentration, CMHC MA in person Seattle, CES PhD.

The Coordinator has a commitment to justice, equity, diversion and inclusion (JEDI) in working and collaborating with the Antioch community, and supports a welcoming, respectful and inclusive work environment.

Essential Duties and Responsibilities

Admission Processes Support

• Lead the coordination with Admissions and program faculty to plan and implement information sessions and interview schedules, optimizing for seamless entry into programs and certificates
• Develop and execute ongoing orientation programs for the Division including specific programs and certificates, partnering with academic team and program faculty
• Coordinate the admission processes in collaboration with Admissions and Student Services, including deadlines management, applicant support, and response to issues
• Coordinate the review period, ensuring all admission files meet requirements, tracking data, expediting files to reviewers, and communicating changes
• Manage the interview process, including invite tracking, event preparation, and post-event activities documentation
• Manage the process for creating admission status letters and tracking admission numbers
• Manage offer limits and waitlists, delivering essential information to applicants and communicating relevant new student information
• Respond to questions from prospective applicants
• Manage non-matriculated student applications
• Provide administrative oversight to ensure program web content is accurate and up to date

Divisional Support

• Additional support responsibilities as identified, including, but not limited to: accreditation processes for all programs; affiliations with other universities; new program development and recruitment; collaborations with other programs with the School of Counseling, Psychology and Therapy

Performs other duties as assigned

Antioch University reserves the right to change the duties of the job description at any time.

Minimum Requirements

• 3 years of related experience and a Bachelor’s Degree or a combination of education, experience and training
• Proficient in google suite, Microsoft suite
• Experience with databases
• Strong written and verbal communication, and customer service skills
• Strong attention to detail, time management and organizational skills
• Commitment to fostering a diverse and inclusive work environment

Supervision Received

• Minimal supervision received

Supervision Exercised

• No supervisory responsibilities

Hours of Employment

This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor.

Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefit Summary

Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation based on hours worked each pay period (carry-over allowed up to 2.5 days); 12 days per year sick leave (carry-over up to 65 days); 16 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual. (This list is meant to be an informal summary of benefits. Plan benefits and eligibility requirements are governed by the plan documents and University policies which will be made available upon request).

Application Process

Please include a cover letter, resume, and contact information for three (3) references in your application.

To apply, click here.

Coalition for the Common Good (CCG) EEO Statement

The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.

NOTE: The successful candidate for this position will be subject to a pre-employment background check.