Textbook Clerk, HS

Job Title:                    Textbook Clerk, HS

Reports To:                Principal 

Pay Grade:                 Paraprofessional - PG 3

Dept/Campus:           Assigned Campus

Wage Status:             Non-Exempt

Days:                         207

Primary Purpose:                                                                                                                     

Facilitate and monitor the receiving, stocking, distribution, and inventorying of supplies, materials, and textbooks and assume responsibility for preparing assigned tasks efficiently and accurately.

Qualifications:

Education/Certification:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficiency with technology (computer, web-based technologies, and office applications software)
• Knowledge of textbook and testing materials management, policies, procedures, and computerized systems including the state’s online textbook system
• Ability to organize and maintain multiple ongoing projects
• Ability to establish and maintain effective working relationships
• Ability to operate basic office equipment, computer, calculator, copier, fax machine
• Ability to follow oral and written instructions and the ability to communicate effectively
• Excellent organizational, communication, and interpersonal skills

Experience:

One to three years clerical experience, preferably in public education environment

Major Responsibilities and Duties:

• Perform routine office, secretarial, and clerical tasks including maintenance of a complete filing system.
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Conduct annual textbook audits utilizing the electronic inventory system.
• Facilitate the collection of out-of-adoption textbooks from campuses for disposal and/or donation.
• Ensure compliance with all textbook regulations and requirements as codified by the Texas Education Agency and  district policies and procedures.
• Send collection letters to students and bill students for lost textbooks
• Assist in the editing and processing of timecards for the department.
• Perform other duties as assigned.
• Request and receive shipments of instructional materials to the campus in Frontline Instructional Materials Management software, formerly TIPWeb.
• Notify the District Coordinator/Textbook Specialist of any shortages or surpluses within 10 days of delivery.
• Require and ensure each non-consumable student and teacher book has a barcode label.
• Distribute materials to campus staff and/or students.
• Require regular material inspections to be conducted.
• Conduct an annual physical inventory of all instructional materials: Student editions, teacher editions, teacher materials, etc.
• Keep complete records of books in the inventory system, Frontline Instructional Materials Management. This will include any campus-owned materials not tracked by the district.
• Receive and barcode newly adopted instructional materials that replace expiring materials, replacement of consumables, and/or supplementary orders to cover expanded enrollment that is delivered in the summer.
• In May, should start collecting books from teachers and students and scan/check-in in Frontline Instructional Materials Management inventory software.
• May/the end of the year, any books that are still distributed to students or staff should be changed from a status of distributed to a status of lost in the Frontline Instructional Materials Management software.
• In MAY - Send letters to students, parents, and staff notifying them of lost instructional materials that need to be returned before the June onsite inventory audit. 
• At the end of the year, run a report showing all the lost materials by running a student status reportand a teacher status report both filtered by the status of Lost to get a list of all the lost materials and the student or teacher who is responsible for returning the missing materials.
• Work with office staff to make sure books turned in over the summer are checked off the Lost report.
• Ensure students who have lost materials have been billed for in the student fee system, InTouch.
• Charge students for any damaged or lost textbooks
• Return Out of Adoption books via Asset Deletion
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position. 

Equipment used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and display monitor

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking badly about the district and district personnel.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regular district-wide travel to multiple work locations as assigned. Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate.  The employee may spend long hours in intense concentration which requires attention to detail.  There are a number of deadlines associated with this position, which may cause significant stress.  The employee must also deal with a wide variety of people on various issues.  Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.

College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups. 

Salary : $14 - $16