What are the responsibilities and job description for the AP Compliance & Vendor Relations Lead (53505) position at A-MAX Auto Insurance?
Description
Start Your Career at A-MAX Insurance!
At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us.
About A-MAX Insurance:
A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free; which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers.
A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to-middle-income neighborhoods.
Why Join Us?
Compensation
What We are Looking for:
The AP Compliance & Vendor Relations Lead oversees the outsourced accounts payable function, ensuring accuracy, compliance, and efficiency. This supervisory role focuses on managing workflows, validating vendor records and invoices, and enforcing internal controls, with significant independent judgment in monitoring external provider performance and protecting AP data integrity.
Location: This is an in-office or hybrid role in the Dallas, TX area.
Job Responsibilities:
Critical Skills & Experience Required
A-MAX Auto Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Start Your Career at A-MAX Insurance!
At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us.
About A-MAX Insurance:
A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free; which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers.
A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to-middle-income neighborhoods.
Why Join Us?
Compensation
- Competitive Salary
- Weekly Payroll
- Medical, Dental, and Vision Insurance
- Voluntary Benefits
- FREE Basic Life Insurance & Long-Term Disability Coverage
- Paid time Off (PTO)
- Hybrid work schedule
- Paid holidays
- 401(k) with up to a 4% Company Match
- Short Waiting Period for to start Retirement Benefits
- Opportunities for Internal Advancement
- Dynamic, innovative, and collaborative work environment.
What We are Looking for:
The AP Compliance & Vendor Relations Lead oversees the outsourced accounts payable function, ensuring accuracy, compliance, and efficiency. This supervisory role focuses on managing workflows, validating vendor records and invoices, and enforcing internal controls, with significant independent judgment in monitoring external provider performance and protecting AP data integrity.
Location: This is an in-office or hybrid role in the Dallas, TX area.
Job Responsibilities:
- Oversee the outsourced bookkeeping team, ensuring AP transactions are processed accurately and timely in accordance with policies and accounting standards.
- Review, validate, and approve bills, ensuring correct coding, contract alignment, and regulatory compliance.
- Monitor the accounts payable workflow to ensure proper routing, timely approvals, and efficient processing; identify and resolve bottlenecks.
- Coordinate with internal teams and external vendors to gather supporting documentation, resolve discrepancies, and maintain vendor records.
- Conduct contract-to-invoice reviews to identify inconsistencies or overbilling; escalate issues and recommend corrective actions as needed.
- Maintain oversight of vendor onboarding, including review of vendor profiles created by the outsourced provider to confirm accuracy and completeness.
- Support the month-end close process by ensuring timely review and approval of AP transactions and adherence to cutoff dates.
- Perform high-level reconciliations, including vendor statement reviews and analysis of payment schedules and outstanding liabilities.
- Respond to escalated vendor inquiries and disputes, using discretion and sound judgment to resolve issues professionally and efficiently.
- Act as the primary liaison with the outsourced bookkeeping team, holding them accountable to performance standards and accuracy benchmarks.
- Enter vendor data or bills only on an exception basis (e.g., system limitations, escalation).
Critical Skills & Experience Required
- 2 years’ of experience in accounts payable or accounting role.
- Demonstrated ability to enforce compliance with internal processes.
- Prior experience managing outsourced teams or vendors is highly desirable.
- Proficient in Google Workspace (Sheets, Gmail) and Excel; experience with accounting software preferred.
- Associate’s degree in Accounting or related field; Bachelor’s degree preferred.
- High attention to detail, critical thinking, and problem-solving ability.
- Strong communication and collaboration skills.
A-MAX Auto Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
