What are the responsibilities and job description for the Administrative Assistant - Bilingual position at A New Leaf Therapeutic Services PLLC?
Job Description
Job Description
Administrative Assistant - Bilingual (English & Spanish)
Full Time : Monday - Friday
A New Leaf Therapeutic Services, PLLC, is committed to working together with children, teens, adults and families, focusing on their unique, therapeutic journeys to ‘turn over a new leaf’ toward more stable, healthier and happier futures.
We are seeking an English and Spanish speaking person who is self-motivated, task oriented and a compassionate self-starter to join our New Leaf team as an Administrative Assistant. This ideal candidate would look to be a key player as we look to build our administrative programs. We offer a caring and nurturing environment that puts our clients at the center of what we do and trust. It is important to note that this is not entirely a desk job; this position would be in the field nurturing relationships with our current client base and creating relationships with our future client base. We also believe in compensating growth and hard work.
Description of Work
Office Tasks
- Interact with everyone who enters or calls the office in a prompt, friendly and welcoming manner.
- Answer the phone in a timely, polite manner and take accurate messages.
- Update and maintain the online calendar throughout the day.
- Check emails sent to the Admin account throughout the day and complete any tasks assigned in there.
- Keep all waiting areas tidy throughout the day, turn on music upon arrival and complete necessary steps to open buildings as needed.
- Check the Ring Central system for any faxes or voicemails throughout the day. Check faxes and file accordingly, dictate messages and inform clinicians of any incoming information that pertains to them, their clients or the office in general.
- Check reception mailbox for any pending tasks and complete in a timely, accurate manner.
- Prepare and assemble new client charts for intake sessions on occasion.
- Complete personal time sheet accurately each day.
- Scan and email time sheets and bills for A New Leaf to Finance and other items as directed by clinicians.
- Copy, scan, label, email, fax and file documents and charts as requested by clinicians in a timely, accurate manner.
- Prepare documents for pick up in clinic by client, parent or guardian, court officer, etc. as directed by the clinician.
- Maintenance of Administrative handbook.
- Cover administrative tasks for colleagues who are absent.
- Assist with inventory maintenance.
General Client Interactions
Applications / Interviews
Other duties as assigned.
Preferred :
Other Information :
Must be comfortable with all facets of technology
Job Type : Full-time
Pay : $15.00 per hour
Benefits :
Schedule :
Application Question(s) :
Education :
Experience :
Work Location : In person
Salary : $15
