Administrative Assistant

Job Summary
Under general supervision, to provide paraprofessional-level administrative, operational and procedural
support to assigned departments; to assist with the implementation of a variety of programs and projects.
Performs related duties as required.
Qualifications
Education: High School diploma or GED and equivalent to completion of two years of college (90 quarter units
or 60 semester units). Additional experience may be substituted for the education on a year-for-year basis.
Minimum Experience: Equivalent to three years of full-time secretarial or office administrative experience
which has included some combination of document review and processing, administrative or financial record
keeping and/or office management.
Knowledge, Skills and Abilities
Act in an appropriate and professional manner as defined by the company’s Standards of Behavior, Policy
and Procedures, and Scope of Services.
Basic budgetary and financial record keeping techniques.
Basic principles of administration.
Basic principles of public administration.
Collect, compile and summarize varied information, consider alternative and reach sound conclusions.
Establish and maintain effective working relationships with those contacted in the course of work.
Excellent writing skills and the ability to compose letters and memos independently.
Exercise sound judgment within established policies and procedures.
Explain and apply regulations and procedures in varying situations.
Maintain accurate records and files.
Office administrative practices and procedures, including records management and the operation of standard
office equipment.
Organize and prioritize work and meet critical deadlines.
Plan, assign, direct and review the work of others on a project or day-to-day basis.
Prepare clear and accurate reports, correspondence, procedures and other written materials.
Represent the department in meetings.
Research and report preparation principles.
Review documents for completeness, accuracy, appropriate authorization and compliance with regulations
and procedures.
Role model AHS Standards of Behavior.
Skilled in using word processing, information systems and computer applications related to the work.