Accounting Specialist

Title: Accounts Receivable and Payable Specialist

Location: Remote – Eastern Time Zone - preferred

Company Background

A P Ventures, LLC (APV) is an innovative Woman-Owned Small Business (WOSB) providing services to Government customers at the federal and state levels in three key focus areas: High-End IT Consulting, Emerging Technology and Training Solutions, and Human Capital Services. Established in 2007, APV has completed 70 prime contracts and currently oversees 25 task orders, consistently achieving high client satisfaction, CPARS, and customer accolades. Our success is fueled by our skilled and motivated workforce, reflected in our impressive employee retention rate exceeding 90%. APV has a wide portfolio of contracts and “Best-in-Class” contract vehicles, including GSA MAS, OASIS Small Business, and 8(A) Pool 1, CIO-SP3 SB & 8(a) across all functional areas, HCaTS, and several other industry-specific BPA and IDIQs.

APV is a mature company dedicated to quality and exceptional delivery to meet its clients’ missions. We understand personnel are an essential part of this. We hire the best and take care of the people who come to work for us. We continue to maintain employee satisfaction and have a high retention rate, well above the industry average for our small business peers. We do this through our corporate practice that emphasizes on employee satisfaction through the three “C’s” – Culture, Compensation, and Career Development.

Role:

The dual role of Accounts Receivable and Payable Specialist is responsible for managing all aspects of the company's accounting process as it pertains to receivable function, including invoicing, collections, and cash application. This position encompasses managing all accounts payable functions and ensuring timely payment to vendors while maintaining accurate financial records.

This role requires a highly motivated and results-oriented individual with excellent communication and customer service skills, strong analytical abilities, and a high level of attention to detail.

Duties: 

• Invoicing & Billing:
  • Handle all contract invoices (Create invoices in Unanet and upload in IPP Collector and WAWF government billing portals).
  • Book all company travel (Direct Client/APV and bill back travel to gov).
  • Enter all Vendor/Subcontractor invoices (Track spend if needed).
• Contract Management:
  • Monitor burn for all T&M contracts and initiate more funds with contracts dept if needed.
  • Manage all GWAC/IDIQs in GSA (Assist (upload all new contracts/manage adding all invoices to CPRM/Manage all CAF Payments) (STARS3 monthly and all others quarterly).
• Collections & Cash Application:
  • Monitor accounts receivable aging reports and identify overdue accounts.
  • Contact customers to follow up on overdue payments and resolve any outstanding issues.
  • Process customer payments, including checks, credit card payments, and electronic funds transfers.
  • Reconcile customer accounts and apply payments accurately.
  • Research and resolve customer billing inquiries and disputes.
• Reporting & Analysis:
  • Prepare and issue customer invoices accurately and timely.
  • Prepare and analyze monthly accounts receivable reports.
  • Assist the Program Manager with monthly reports.

• Accounts Payable:
  • Process vendor invoices, ensuring accuracy and proper approvals.
  • Maintain vendor files and records.
  • Research and resolve invoice discrepancies with vendors.
  • Prepare and process vendor payments, including checks and electronic transfers.
  • Reconcile vendor statements and maintain accurate vendor balances.
  • Assist with the month-end close process by ensuring timely and accurate entries in the accounting system.
    
    
• Other Duties:
  • Assist with special projects and other duties as assigned by the supervisor.
  • Maintain confidentiality of all employees and company financial information.
  • Credit card expense management in Unanet (includes tying each receipt to every charge on cc and uploading in Unanet).
  • Handle all mantis procurement requests/closure/updates to UKG.
  • Make Check deposits as needed/upload in Unanet.
  • Calculate and process employee taxes, including federal, state, and local income taxes, Social Security, Medicare, and other applicable deductions.
  • Process employee benefits, including health insurance, dental, vision, 401(k), and other voluntary deductions.
  • All other duties assigned.

Education:

• High school diploma or equivalent required; associate or bachelor's degree in accounting or finance preferred.
  
  

Required Skills:

• Minimum of 2 years of experience in accounts receivable and payable processes
• Experience with government contracting and billing (e.g., FAR, DFARS).
• Proficiency in Microsoft Office Suite (Excel, Word).
• Experience with ERP systems (e.g., Unanet or Costpoint (DelTek)
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.

About A P Ventures

A P Ventures is an Equal Employment Opportunity employer. All qualified applicants are considered without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status. Minorities/Females/Veterans/Disability candidates are encouraged to apply. Qualified military veterans are encouraged to apply.