HR/Administrative Assistant - Japanese Bilingual

Job Description

Job Description

Position : Bilingual HR / Administrative Assistant (Non-Exempt, Full-time)

Location : Irvine, CA (on-site)

Working Hours : Mon to Fri, 8 : 30 AM to 5 : 30 PM (closed weekends and holidays)

Salary : DOE $45K

We are currently seeking a HR / Administrative Assistant for a Japanese Food Service Equipment Distributor. This position will provide an administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.

Essential Job Functions

• Order office supplies including uniforms upon requests
• Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors
• Coordinate company seasonal events
• Responsible for the renewal of health / commercial insurances, company handbook, travel policy, business licenses, compliance and 401K
• Arrange working visa for employees coming from HQ and facilitate children's school enrollment and residency
• Communicate with HQ to arrange helper requests and make travel arrangements
• Assist Accounting / HR Assistant Manager with new hire and employee resignation process
• Handle car accident claims with insurance companies
• Consult with attorneys regarding lawsuits, travel visas and insurance claims
• Manage vendor relationships, POs, price negotiations and projects
• Maintain computers, laptops and servers with outside IT vendor
• Maintain copy machines, printers, phone systems, landscape and pest controls
• Manage annual / quarterly / monthly maintenance of forklift, air conditioning and company cars Handle terms and pricing for leasing contracts
• Handle mails and other correspondence with HQ in Japan
• Maintain and update employee records
• Assist sales department with trade show preparation and travel upon request

Others

Qualifications

Benefits : Medical, Dental, Vision, Life and 401K after 90 days probation period

Visa Support : No

Salary : $45,000