Documentation Specialist I

Overview

For 140 years, A.W. Chesterton has been an innovator and a knowledge provider for our industrial partners around the globe. From our ground-breaking split seal technologies, to our cutting-edge packing and lubricant solutions, we are continually focused on new ways to bring solutions to our customers, while also celebrating our own rich history and our unique place in the sealing industry.

The lifeblood of our organization are our frontline manufacturing professionals! Whether you are running a machine, assembling product, material prepping, or inspecting finished work, our manufacturing workers collaborate to create and build the world-class products that our customers have come to rely on. In addition to a work environment that promotes learning and promote-from-within opportunities, we understand what matters to our production workers: competitive, market-drive pay, outstanding benefits, and a stable and dependable job place supported by over 140 years of being in business. Whether you have just started to explore manufacturing as a career, or are looking for a place to call home in your next role, Chesterton wants you for our manufacturing team!

Our benefits offering include:

• “Work Today, get paid tomorrow” - withdraw up to 30% of your earned daily wages the next day after you work rather than waiting for pay day!
• Chesterton Student Loan Repayment Program
• BCBS Medical Coverage
• Delta Dental
• 401K savings plan with a Chesterton contribution
• PTO including vacation sick, time, 11 paid holidays, and paid to time off to volunteer for causes
• Vision insurance
• Tuition Reimbursement
• Short-term disability and long-term disability insurance
• HSA & FSA options to cover additional medical costs
• Parental leave for moms and dads to be
• Hiring referral bonuses (up to $3,000 for select roles)
• A host of other fringe benefits including legal services, pet insurance, Chesterton relief fund for employees in need, and more!

This job can be described as:

At Chesterton, we have a laser focus on our customers. The Documentation Specialist I works closely with our Customer Service Team (CST), Global Finance Service, (GFS) and our Shipping area to achieve the highest level of customer satisfaction. A good understanding of Domestic and International shipping regulations is required for a wide variety of non-hazardous products via LTL and many Parcel carriers. The proper documentation must be created accurately and completed in a timely manner to meet both Customs and our Customers’ requirements.

Job Model:  On-Site

All fully remote positions will require you to travel on site 2-4 times per month depending upon business needs at your own expense.

Hybrid positions will require employees to work both on-site and remote each week under a schedule that has been determined and agreed upon by you and your manager.

On-Site positions will require employees to work on-site for each of their scheduled shifts.

A typical day at work would include:

• Prepare documentation, including but not limited to, invoices, certificates of origin, and bills of lading for air freight, LTL, and parcel carriers.

• File AES when required.

• Record and determine inland freight fees.

• Obtaining freight quotes.

• Maintain customer documentation in an electronic and hard copy format.

• Notify CST/customers of estimated dates of departure and arrival of orders.

• Responsible for maintaining relationships and working closely with CST, GFS, and freight forwarders to ensure banking documentation is prepared in accordance with Letters of Credit specifications.

• Responsible for staying current with various countries and customer specific shipping/documentation requirements.

• Coordinate shipments with carriers for air freight, parcels, and LTL shipments.

• Responsible for coordinating inspections of international shipments (if applicable).

• Maintain knowledge of shipping regulations.

• New assignments, as identified or developed, may be added.

• Must seek higher level of authorization to make invoice adjustments.

• Work is reviewed weekly for soundness of judgment and overall adequacy and accuracy.

• Frequent internal and external contact with customer service and freight forwarders.

• Ability to prepare and analyze various shipping and invoicing documents.

Experience you need coming into this job:

• 1-2 years related business experience preferred.

• High School diploma or equivalent.

• College or business school coursework preferred.

• Ability to work under general supervision.

• Ability to lift up to 25 lbs. as needed for the role.

• Works independently and as a team member.

• Requires knowledge of DOT and U.S. Export regulations and guidelines.

• Strong interpersonal skills and the ability to work with people at all levels in the organization.

• Computer skills and Microsoft Office experience required.

• Ability to prepare and analyze various shipping and invoicing documents.

• Strong analytical and problem-solving skills.

• Basic math skills including metric equivalents.

• Detailed direction given for new assignments or special projects.

• Strong written and verbal communication skills.

• Ability to work under pressure and assign priorities.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees assigned to certain tasks within this job may be required to participate in our Medical Surveillance Program. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, talk, or hear and reach with hands and arms. Ability to lift up to 25 lbs. on a regular basis. Ability to work and walk about in a manufacturing shop floor environment, wear required protective clothing, i.e., steel toe shoes and safety glasses. Must be able to adhere to any requirements of the job, and reach with hands and arms. Specific vision abilities required by this job include close vision. Moderate noise (i.e., computer printers, traffic) exists daily in the work environment. Exposure to high temperature and noise levels may exist the work environment.

Disclaimer:

A.W. CHESTERTON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Targeted pay range: $23.50/hr. - $25.50/hr.Chesterton is committed to paying all its employees in a fair and equitable manner. The pay range associated with this position ($23.50/hr. - $25.50/hr. DOE) is Chesterton's good-faith salary estimate for the presently available position. Please note that the final salary offered for any position will be based on many factors, including but not limited to: candidate qualifications such as education and experience, internal equity, geographical location, and budget. Please note, it is not the company's usual practice to hire near or at the top of a pay range for any position that is available. All of A.W. Chesterton Company employment is contingent upon successfully passing a background check and the respective medical surveillance requirements.Chesterton is an equal opportunity employer M/F/V/D#LI-DNI

Salary : $24 - $26