What are the responsibilities and job description for the Administrative and Legal Assistant (all genders) (full-time) position at A123 Systems LLC?
Shaping the future of energy storage
At A123 Systems, we're driving the transition to cleaner, more efficient energy solutions with advanced lithium ion storage technologies. Our cutting-edge battery systems offer superior energy density, safety and durability, helping vehicle manufacturers achieve exceptional performance while reducing their environmental footprint.
Our expertise goes beyond automotive applications. In addition to high-voltage batteries for electric and hybrid vehicles and low-voltage solutions that improve efficiency, we also produce energy storage systems (ESS) designed to optimize energy use, support the integration of renewable energy sources and provide reliable backup power.
With capabilities that include innovative cell chemistry, integrated thermal management, software and electronics, we deliver complete, cost-effective energy solutions tailored to our customers' needs. Backed by a global manufacturing footprint and a commitment to pushing the limits of performance, A123 Systems is reducing emissions, improving energy efficiency and powering a cleaner, greener future across industries.
We are looking for Administrative and Legal Assistant (all genders) (full-time) for our team!
Full-time: 40h/week
Responsibility:
- Administrative Support: Manage schedules, coordinate meetings, handle correspondence, and organize office operations.
- Document Management: Maintain and organize physical and electronic document systems while ensuring accessibility and confidentiality.
- Communication: Manage phone calls, emails, and inquiries; liaise with authorities and external stakeholders.
- Legal Assistance: Support contract drafting and review, handle basic legal inquiries, and translate documents.
- Data Protection: Develop and maintain a data processing register, assist with privacy impact assessments, and ensure compliance of IT systems with data protection regulations.
- Project Support: Conduct research, analyze data, prepare reports, and maintain a contract management tool.
- Credit Checks and File Management: Create and manage files, and conduct credit checks as required.
- Meeting Organization: Prepare agendas, take meeting minutes, and follow up on action points.
- Substitution Tasks: Provide coverage for team members during absences.
Education & Experience:
- Completed commercial apprenticeship or a similar qualification.
- Experience in administrative or legal tasks is an advantage.
- Advanced skills in MS Excel
- Experience in a global, ideally in a matrix organization
Knowledge, Skills, and Abilities:
- Structured and independent work style.
- Strong organizational and communication skills.
- Proficient in MS Office and ideally knowledgeable in data protection law.
- Excellent German and English skills, both written and spoken.
We offer:
Work culture
Work culture
- Flat hierarchies & creative freedom: Your ideas count and your work has a direct impact.
- Team spirit: A supportive, warm atmosphere with helpful colleagues.
Onboarding & Development:
- Comprehensive onboarding: An induction plan, mentoring and support right from the start.
- Career development: Continuous training, individual career planning and global project work.
Benefits
- Attractive salary package with notebook and mobile phone
- 30 days holiday per year for a good work-life balance
- Company pension scheme
- Group accident insurance
- Corporate benefits
- Urban Sports membership
- E-bike leasing discount
- Home office options
