What are the responsibilities and job description for the Executive Administrator position at A2H?
A2H is a collaborative planning and design firm of engineers, architects, landscape architects, interior designers, planners, and land surveyors founded in 1986. Our firm provides a diverse range of consulting services for both public and private clients, with over 11,000 completed projects spanning 48 states and offices located across Tennessee and Mississippi. Our portfolio includes projects from a wide range of markets, including: Civic, Commercial, Education, Healthcare, Hospitality, Industrial, Infrastructure, Logistics, Placemaking, Recreation, and Transportation.
We are guided by the fact that intentional, purposeful design has the power to enhance the world around us. The team at A2H buys into our mission statement: Creating an Enhanced Quality of Life for our Clients and Community. Our mission guides everything we do: from the projects we undertake to the people we employ.
A2H is currently seeking an Executive Administrator in our Lakeland, TN office with experience in being responsible for managing a multiple array of duties for the Executive Committee of A2H. The successful candidate will have the following responsibilities:
- Liaison between the Executive Committee and Project Managers and A2H staff.
- Preparing agenda, attending, and preparing notes for the Executive Committee Meetings.
- Renewal and maintenance of company and individual licensure for A2H.
- Planning and coordinating meetings for the Executive Committee and other A2H leadership.
- Corporate documentation, development and maintenance.
- Provide superior internal and external customer service.
- Engaging in employee interactions and continuous development at A2H.
- Help with managing ownership and leadership timelines and documentation for the Executive Committee.
- Prepare for, coordinate, attend, and extract action items from corporate level Strategic Planning Meetings.
- Assist with annual renewals of corporate insurance.
REQUIREMENTS
The successful candidate shall possess the following qualifications:
- A bachelor’s degree from an accredited university is preferred.
- At least five years in a corporate setting providing administrative support to Executives.
- Experience with demonstrated ability to communicate in written and verbal context, trustworthy regarding confidential information.
- Knowledge of the engineering/architectural /planning business is desirable.
- Work collaboratively on a team and maintain a positive outlook.
- Proficiency in Microsoft Office suite with an emphasis on Excel and Outlook Skills.
- Must be detail oriented and highly skilled at prioritizing tasks and assignments.
- Possess a high standard of professionalism when working with the Executive Committee, employees, clients, and public.
- Ability to work non-standard hours of operations if needed for attendance at meetings and events.
BENEFITS
- Health/Dental/Vision Insurance.
- 401k Plan.
- Flextime Scheduling.
- Remote Work Opportunities.
- Paid Volunteer Time Off.
- Family oriented atmosphere.
