Front Desk Receptionist/Administrative Assistant

Overview
We are a fast-paced organization dedicated to delivering exceptional service to our customers and fostering a professional and supportive workplace for our employees. With a strong reputation for excellence, we pride ourselves on creating innovative solutions that meet the needs of our clients while maintaining a positive and collaborative work environment.

Our team is the foundation of our success, and we are deeply committed to supporting their growth and overall well-being. We encourage cross-department collaboration and provide opportunities for career advancement. As the first point of contact for our visitors and potential employees, the receptionist plays a vital role in upholding our company’s values of professionalism, integrity, and positive attitude.

Joining our team means contributing to a workplace that champions diversity, inclusion, and creativity. We believe that every employee contributes to our culture of innovation. We are not just building a company; we are creating a community where everyone has the opportunity to thrive.

Duties

As a receptionist you’ll be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations. Key responsibilities include:

• Greeting clients, future employees, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
• Managing a phone system to answer calls promptly while maintaining professionalism.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area that reflects the company’s commitment to high standards.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports.
• Monitoring and ordering office supplies in collaboration with the facilities or procurement team.
• Supporting the HR and Operations departments with scheduling interviews or onboarding new hires as necessary.

Experience

• Exceptional verbal and written communication skills to handle interactions and professional correspondence.
• Proficiency in using office software, including Microsoft Office, scheduling tools and Google Docs .
• Must be able to type at least 50 words per minute. Test will be given during interview process.
• Strong organizational skills with attention to detail for managing appointments and office tasks.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• A high school diploma or equivalent is required.
• Strong problem-solving skills and the ability to manage last-minute changes efficiently.

Nice-to-have:

• Previous experience as a receptionist or administrative assistant in a corporate environment.
• Familiarity with phone systems and visitor management software.
• Knowledge of corporate protocols and coordinating executive schedules.
• Familiarity with customer relationship management (CRM) software or other enterprise tools.
• Post-secondary education is a plus.

Join our team as a Front Desk Receptionist where your skills will contribute to an efficient workplace while providing excellent service to our clients!

Job Type: Full-time

Pay: From $12.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $12