What are the responsibilities and job description for the Human Resources Coordinator position at AAA Landscape?
Human Resources Coordinator
Under the direction of the Director of Human Resources, the Human Resource Coordinator assists employees and facilitates various human resource processes within the Phoenix market. The Coordinator is responsible for multiple HR administrative duties, including, but not limited to, record keeping, file maintenance, and HRIS/Payroll entry. This role involves managing employee records, supporting onboarding, and performing tasks to develop our company’s talent pipeline and enhance our sourcing strategies.
The ideal candidate will possess a general knowledge of human resources and administrative responsibilities. They should be capable of working autonomously and efficiently to ensure the smooth operation of HR projects and processes.
Human Resources Coordinator Responsibilities:
- Redirect HR-related calls.
- Monitor the attendance hotline and report daily to the appropriate Supervisor and Division Manager.
- Maintain records of personnel-related data (payroll, personal information, leaves).
- Support recruitment and hiring by performing background checks, administering drug programs, and scheduling DOT medical examinations through third parties for required positions.
- Review electronic and paper employment applications to assist with hiring hourly employees.
- Conducted orientations, onboarding, and updated records for new hires.
- Issue Company ID badges.
- Distribute PPE to new hires and manage inventory.
- Perform customer service functions by addressing employee requests and questions.
- Assist with processing terminations, including transferring electronic files and ensuring the proper destruction of physical files.
- Support the recruitment and interview process.
- Schedule meetings and interviews as requested by the Director of HR.
- Perform clerical functions such as photocopying, emailing, scanning, and filing documents into appropriate employee files.
- Assist in preparing correspondence as requested, including mass mailings.
- Prepare new employee files, including medical and driver files.
- Oversee uniform inventory and distribution, and audit invoices for proper billing.
- Support other functions as assigned.
- Assist with job fairs.
- Help employees with life-critical needs, such as food boxes and other assistance.
Human Resources Coordinator Requirements:
- General knowledge of human resources processes and best practices.
- Proficient in using MS Office (Excel, Word, PowerPoint, and Outlook).
- Strong communication and interpersonal skills.
- Ability to handle confidential information discreetly.
- Good organizational and time management skills.
- Bilingual (English and Spanish).
Position
Non-exempt Salary
Status
Full-Time
Hours
M-F 8 am to 5 pm, weekends as needed
