Contract Administrator

About the Company:

We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!

Position Summary:

AAA United States, Inc. has partnered with a company in Grand Prairie, Texas that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.

As a Contract Administrator, you are responsible for managing and supporting the lifecycle of contracts from initiation to closure. You will work closely with internal stakeholders (e.g., sales, legal, procurement, engineering) and external partners to ensure contractual compliance, risk mitigation, and alignment with company policies and objectives.

Essential Functions:

Quote Requests and Offers: 40%

• Initiate quote requests in accordance with Sales Check List (SCL) and quote database requirements.
• Perform quote to configuration verification of approved quotes and confirm risk assessments and delivery schedules are provided.
• Maintain all Contract records in accordance with departmental requirements.
• Support Contract Managers with proposals through proofreading, price validation and record keeping.
• Support tracking of in-process quotes.

Purchase Agreement and Contract Change Orders (Amendments): 40%

• Prepare Purchase Agreements and Amendments for Contract Manager review using approved templates and all approved supporting documents to include: pricing, aircraft configuration and delivery schedules.
• Maintain contract records, in accordance with departmental requirements, for all internal and external offer documents and approvals.
• Support contract negotiations through document revision control and negotiation tracking tools as required.

Delivery Coordination / Support: 10%

• Assist in the delivery process by compiling the required delivery documents for Contract Manager review and approval including the final invoice (compilation of the Purchase Agreement and all Amendments); delivery affidavit; sales tax exemption form (if applicable); and title transfer documents – Aircraft Registration and Bill of Sale.
• Prepare Promissory Note and Security Agreement for applicable contracts.
• Compiles Technical Publications requests and distributes internally as well as to engine OEMs.

Liaison with Programs and Sales: 10%

• Acts as a liaison for interchange of information between Contracts, Offers, Sales, and Program teams from configuration development, and issue of purchase agreement, through delivery of aircraft.
• Attend various Sales meetings and functions as necessary

• Two years of higher education preferably in Business Management.
• Ability to independently draft basic contracting documents.
• Minimum two years of business related experience.
• Ability to plan, organize, prioritize, coordinate multiple work assignments and meet critical deadlines.
• Excellent interpersonal skills, dynamic and highly team-oriented
• Ability to think strategically and independently.
• Ability to work optimally in a cross functional team environment.
• Ability to communicate in English effectively in verbal and written forms.