What are the responsibilities and job description for the Geosyntec Consultants, Inc - Marketing and Proposal Coordinator position at AAAE?

Asian American Architects / Engineers Association

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Geosyntec Consultants, Inc - Marketing and Proposal Coordinator

Job Description / Primary Objective

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Plan, schedule, prepare, edit and coordinate SOQs / proposals, letters of interest, bid packages and responses to inquiries to ensure that all RFQ / RFP criteria are met.
Track prospective client opportunities based on the strategic technical and regional goals.
Help evaluate SWOT (Strengths, Weaknesses, Opportunities, Threats) to support go / no go proposal decisions, involving senior personnel as required by Geosyntec policy.
Analyze client requirements and selection criteria; work with the proposal manager and other client-facing participants to develop submittal strategy and themes for the submittal.
Extract the proper message from existing materials to respond to proposal requests; develop compelling packaging of materials including formats, and ensure quality and compliance with client requirements.
Design visually appealing and dynamic templates and graphics for proposals, reports, brochures, posters, and other print marketing collateral.
Help evaluate some technical content, and write / edit proposal sections.
Create, edit, and produce presentations using Microsoft PowerPoint or similar products for technical professionals to use in meetings with prospective clients that may touch on corporate history and organization, broad capabilities, technical specialties, and other topics which support the client development process.
Create, edit, and produce regional project descriptions, from short paragraphs to multi-page summaries of long-term and complicated projects.
Coordinate the collection, updating, customization, and submission of professional resumes for technical staff as part of the enterprise-wide database.
Track awards schedule; develop and submit project award applications.
Collect and archive letters of commendation and references.
Act as the liaison between Branch and Corporate Marketing and Communications department staff.
Manage Branch updates to the enterprise-wide digital database in accordance with corporate standards and champion its use among Branch staff.
Provide Branch materials to Corporate Marketing and Communications department to support internal communications as requested.
Perform special market research projects and related work as required.

Requirements (Education, Level of Experience, etc.)

EDUCATION, QUALIFICATIONS, AND EXPERIENCE :

Bachelor’s degree from an accredited college with a major in marketing, communications, journalism, or other applicable discipline with an emphasis on communications and writing and at least 5 years of related experience and / or training in a marketing professional services environment for engineering, architecture, commercial construction or legal firms; or equivalent combination of experience and training that provides the required knowledge, ability and business communication skills. (required)

Experience with the production of technical proposals and reports. (preferred)

Working knowledge of production techniques to support proposal, presentation, or other sales and marketing activities. (preferred)

Demonstrated writing skills, including the ability to think critically and analytically about the purpose of the document and how the content might be improved. (required)

Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)

Windows proficiency including, MS Professional (Word, PowerPoint, and Excel), Adobe Acrobat, and typing ability. (required)

Ability to understand and follow complex oral and written instructions. (required)

Ability to multitask, prioritize, and manage workflow. (required)

Ability to work both collaboratively and independently to perform effectively under tight deadlines. (required)

Familiarity with Illustrator, InDesign, and some graphic design experience. (preferred)

Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

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Geosyntec Consultants, Inc - Marketing and Proposal Coordinator

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