Executive Assistant

Job Summary

The Executive Assistant will provide high-level administrative support to the Chairman, facilitating seamless communication and organization across global time zones. This is a dynamic role that requires exceptional language skills, cultural adaptability, and technical proficiency.

Responsibilities:

• Manage the Chairman's calendar, travel arrangements, and correspondence.
• Act as the primary point of contact between internal executives, board members, and external stakeholders.
• Translate and facilitate communication in English and Mandarin.
• Organize high-level meetings, including agenda preparation, briefing materials, and follow-ups.
• Support strategic initiatives, ensuring deadlines and deliverables are met.
• Handle sensitive business and financial information with discretion and integrity.
• Anticipate needs, identify challenges, and provide solutions in a high-pressure environment.
• Draft reports, presentations, and executive summaries as needed.
• Manage relationships with vendors, travel agencies, and external service providers.

Requirements:

• Minimum 5 years of experience as an Executive Assistant, preferably in a multinational or publicly listed company.
• Bilingual proficiency in Mandarin and English is preferred.
• Ability to work across time zones and cultures seamlessly.
• Strong proficiency in Microsoft Office Suite, Google Suite, and scheduling software.
• Exceptional written and verbal skills in both languages.
• Proven ability to manage confidential information with integrity.
• A proactive approach to problem-solving and execution.