What are the responsibilities and job description for the Deputy University Registrar position at AACRAO?
Purpose
The Deputy University Registrar provides critical support for the Office of the Registrar, playing a key leadership role in overseeing compliance-related operations within the Office. This position supervises key compliance areas, including, but not limited to – athletic eligibility certification and state residency determination, while leading broader office initiatives to ensure operational efficiency and effectiveness.
As a senior and strategic member of the leadership team, the Deputy University Registrar ensures that the office’s operations and reporting processes comply with university, state, and federal regulations by coordinating and facilitating with fellow members of the leadership team in planning and oversight of their core functions. This position develops plans and tools and coordinates training related to compliance activities. The position has broad office responsibility to work collaboratively with all members of the leadership team to ensure appropriate risk mitigation plans are in-place across all core functions of the Registrar’s Office. In addition, the Deputy University Registrar promotes student success and supports excellence in academics, and helps continuously improve our systems, processes, and services for the University community.
Responsibilities
Leadership – This position assists the Assistant Vice Provost and University Registrar with strategic direction and management oversight for multiple areas of the Registrar’s Office to align operations with institutional goals and compliance standards.
Serve as a key member of the Registrar’s Office leadership team, actively contributing to promote productivity, collaboration, and coordination within and between all sections of the Office;
Assists the University Registrar and senior office leadership in overall management of office including compliance, goal setting, policy making, action planning and problem solving, business continuity and risk management, and improving organizational effectiveness;
Collaborate with the Registrar’s Office leadership team, IT partners, and campus community to implement policies, procedures, and operational improvements that comply with federal, state, and institutional policies;
Serve as a mentor and leader in fostering a culture within the Registrar’s Office of continuous learning and development, encouraging career growth through ongoing staff training and evaluation;
Serve on a variety of academic committees and task forces as a representative of the Registrar’s Office and as requested on behalf of the University Registrar;
Supervise team of Assistant Registrars and support staff for multiple sections of the office. Manage caseload distribution and work assignments.
Compliance, Data, and Risk Management – This position focuses on ensuring Registrar’s Office key compliance core functions meet regulatory requirements and risk management practices.
Direct supervisory responsibility for critical compliance areas of the Registrar’s Office including (but not limited to) athletic eligibility certification and state residency determination;
Develop office-wide tools to assist leadership team in identifying risk, determining appropriate mitigation techniques, and testing controls;
Lead department’s disaster recovery and business resumption planning, testing, and implementation;
Proactively educate staff on compliance regulations;
Provide guidance, direction, and analysis for the dependencies between business processes, information systems, and data as they relate to compliance;
Serve as primary contact for data requests;
Prepare and analyze data, produce statistics, metrics, and reports;
Serve as a liaison to auditors and government agencies.
Process Improvement and Implementation – This position will work broadly across the Registrar’s Office to enhance efficiency and continuity through the adoption of streamlined processes and the implementation of innovative technologies.
Work with the Assistant Vice Provost and University Registrar and office leadership to evaluate, streamline, and automate administrative service, reporting functions, and the implementation of and modifications to enrollment procedures and academic and records policies;
Facilitate and lead key policy initiatives;
Lead and oversee projects;
Work collaboratively with Registrar leadership team to ensure business processes are documented to support business continuity;
Lead the development and implementation of new technology, operating procedures and policies pertaining to the office’s technologies with an emphasis on maintaining and ensuring operation continuity and security;
Works with Office of the Registrar functional and business team members, IT and other key stakeholders, implement, and maintain solutions that enhance the Longhorn learning experience;
Advise faculty, students and staff on academic policies and procedures.
Job Traveling : 0-20%
The Deputy University Registrar provides critical support for the Office of the Registrar, playing a key leadership role in overseeing compliance-related operations within the Office. This position supervises key compliance areas, including, but not limited to – athletic eligibility certification and state residency determination, while leading broader office initiatives to ensure operational efficiency and effectiveness.
As a senior and strategic member of the leadership team, the Deputy University Registrar ensures that the office’s operations and reporting processes comply with university, state, and federal regulations by coordinating and facilitating with fellow members of the leadership team in planning and oversight of their core functions. This position develops plans and tools and coordinates training related to compliance activities. The position has broad office responsibility to work collaboratively with all members of the leadership team to ensure appropriate risk mitigation plans are in-place across all core functions of the Registrar’s Office. In addition, the Deputy University Registrar promotes student success and supports excellence in academics, and helps continuously improve our systems, processes, and services for the University community.
Responsibilities
Leadership – This position assists the Assistant Vice Provost and University Registrar with strategic direction and management oversight for multiple areas of the Registrar’s Office to align operations with institutional goals and compliance standards.
Serve as a key member of the Registrar’s Office leadership team, actively contributing to promote productivity, collaboration, and coordination within and between all sections of the Office;
Assists the University Registrar and senior office leadership in overall management of office including compliance, goal setting, policy making, action planning and problem solving, business continuity and risk management, and improving organizational effectiveness;
Collaborate with the Registrar’s Office leadership team, IT partners, and campus community to implement policies, procedures, and operational improvements that comply with federal, state, and institutional policies;
Serve as a mentor and leader in fostering a culture within the Registrar’s Office of continuous learning and development, encouraging career growth through ongoing staff training and evaluation;
Serve on a variety of academic committees and task forces as a representative of the Registrar’s Office and as requested on behalf of the University Registrar;
Supervise team of Assistant Registrars and support staff for multiple sections of the office. Manage caseload distribution and work assignments.
Compliance, Data, and Risk Management – This position focuses on ensuring Registrar’s Office key compliance core functions meet regulatory requirements and risk management practices.
Direct supervisory responsibility for critical compliance areas of the Registrar’s Office including (but not limited to) athletic eligibility certification and state residency determination;
Develop office-wide tools to assist leadership team in identifying risk, determining appropriate mitigation techniques, and testing controls;
Lead department’s disaster recovery and business resumption planning, testing, and implementation;
Proactively educate staff on compliance regulations;
Provide guidance, direction, and analysis for the dependencies between business processes, information systems, and data as they relate to compliance;
Serve as primary contact for data requests;
Prepare and analyze data, produce statistics, metrics, and reports;
Serve as a liaison to auditors and government agencies.
Process Improvement and Implementation – This position will work broadly across the Registrar’s Office to enhance efficiency and continuity through the adoption of streamlined processes and the implementation of innovative technologies.
Work with the Assistant Vice Provost and University Registrar and office leadership to evaluate, streamline, and automate administrative service, reporting functions, and the implementation of and modifications to enrollment procedures and academic and records policies;
Facilitate and lead key policy initiatives;
Lead and oversee projects;
Work collaboratively with Registrar leadership team to ensure business processes are documented to support business continuity;
Lead the development and implementation of new technology, operating procedures and policies pertaining to the office’s technologies with an emphasis on maintaining and ensuring operation continuity and security;
Works with Office of the Registrar functional and business team members, IT and other key stakeholders, implement, and maintain solutions that enhance the Longhorn learning experience;
Advise faculty, students and staff on academic policies and procedures.
Job Traveling : 0-20%
