What are the responsibilities and job description for the Activities Coordinator position at AAM LLC?

The Activities & Wellness Coordinator is responsible for planning, implementing, and supporting a wide range of programs and services that enhance the lifestyle and wellness of the community. This role emphasizes resident engagement, wellness initiatives, and event support, while ensuring a vibrant and welcoming community atmosphere.

Position Responsibilities :

Attend and assist with lifestyle events, focusing on setup, teardown, and smooth execution.
Build a strong rapport with residents and volunteers during events.
Solicit and implement resident feedback to improve future events.
Partner with the Lifestyle Director to develop marketing materials for events and programs.
Manage room reservations and schedules for interest groups and chartered clubs.
Monitor eTrak for schedule adjustments, event / session accuracy, and resident concerns.
Serve as the first point of contact for resident support related to eTrak issues.
Collaborate with technical support or IT to resolve complex issues.
Conduct regular walkthroughs of the fitness center to ensure equipment and accessories are in proper condition.
Coordinate equipment maintenance and repairs with vendors.
Provide a safe and welcoming gym environment by addressing residents' questions and concerns promptly.
Recruit, organize, and manage volunteers for events, holiday decorations, and other initiatives.
Foster a positive and rewarding volunteer experience to encourage ongoing participation.
Lead the preparation, setup, and teardown of holiday decorations and specialty events.
Coordinate creative input from residents and volunteers to develop engaging themes.
Assist with onboarding new fitness classes and instructors.
Ensure instructor certifications and insurance are consistently updated and documented.
Support the scheduling and promotion of wellness and fitness programming.
Maintain accurate records of events, classes, and community engagement metrics.
Strengthen relationships with residents by being an active and approachable presence in the community.
Promote a culture of wellness and inclusivity through diverse programs and services.

Knowledge, Skills and Abilities :

Excellent interpersonal skills : outgoing, communicative, socially oriented, poised, and effective in group settings.

Strong public speaking skills : articulate, persuasive, and dynamic.

Ability to design and coordinate programs that enrich the quality of life and enhance the vibrancy of the HOA community experience.

Leadership : a demonstrated ability to lead people and achieve results through others.

Strong organizational and multitasking abilities with attention to detail.

Time management : capable of organizing and managing multiple priorities and meeting deadlines.

Problem-solving skills and the ability to adapt to changing circumstances.

Good reasoning skills with sound judgment and decision-making capabilities.

Competence in using recreation software, database management, and technology platforms.

Familiarity with fitness and wellness equipment and programming is a plus.

Ability to handle frequent interruptions, changes, and delays while maintaining focus and working efficiently and cheerfully under such circumstances.

Minimum Qualifications :

High school diploma or GED and two (2) years of full-time, paid professional experience in coordinating recreational activities, wellness programs, or community events.

Proficiency in computer applications, including recreation management software and Microsoft Office Suite.

Valid driver's license.

Physical Demands & Work Environment :

Ability to sit, stand, and move throughout the day.

Capability to work extended hours, including evenings, weekends, and holidays.

Physically able to work indoors and outdoors in various weather conditions.

Ability to lift, carry, and manage equipment and supplies.

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Activities Coordinator

What are the responsibilities and job description for the Activities Coordinator position at AAM LLC?

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