Onboarding Specialist

Job Summary

The Onboarding Specialist assists with the hiring and onboarding of new talent.

Essential Job Duties and Responsibilities

• Coordinates and ensures completion of preemployment checks.
• Reviews questionable preemployment check results with the Talent Acquisition Manager.
• Confirms a start date with the new hire once pre-employment checks are clear.
• Keeps new hire tracking sheet updated with the status of preemployment checks and start date.
• Notifies security, IT, facilities, and leadership of new hire start date.
• Prepares for new hire orientation classes by preparing new hire information folders, coordinating snacks and lunches, and ensuring presenter availability.
• Facilitates the new hire orientation class including sharing the welcome video, introducing speakers, and reviewing HR related new hire orientation slides (excluding benefits).
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.
• Enters new hire and rehires into the HR system.
• Enters orientation hours into the system for new hires.
• May assist with interview coordination or career events upon request.
• Performs other related duties as assigned.

Education and Experience Requirements

• H.S. Diploma required
• Bachelors degree in human resources, Business Administration, Psychology, or related field a plus.

Knowledge, Skills, and Abilities

• Understanding of I-9 requirements and E-Verify process.
• Strong communication and organizational skills.
• Proficient in Microsoft Office Suite or related software.

Additional competencies

• Self-starter: ability to identify a need, take action, and drive for results.
• Must be able to work in a fast-paced environment.
• Must be a team player and work well with others.
• Ability to adapt and adjust as needed in a growing environment.

Work Environment

• Work is performed in an office setting.

Physical Demands

• Lift up to 10 lbs.
• Sitting for prolonged periods

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodation may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.