What are the responsibilities and job description for the Real Estate Listing Assistant position at Aaron Thomas Home Team?

Job Description

Interested in learning real estate from behind the scenes? Here's your chance!

We are searching for a listing assistant. The Listing Assistant plays a vital role in the success of our real estate team by assisting the listing agents with the listing process from start to finish. This role ensures properties are accurately and effectively presented to attract potential buyers while providing exceptional support to agents, clients, and vendors.

Your job will be to manage the listing process from start to finish, including arranging all listing information on the MLS database, completing contracts with sellers, post and maintain MLS listings, schedule open houses, and track sales activity in our database to properly showcase results. This critical position requires someone with an exceptional attitude who loves to serve others. If this sounds exciting to you, apply now!

Compensation : 20 - $24 hourly

Responsibilities : Listing Preparation

Assist in the entire listing process, from initial paperwork through closing.
Research and gather accurate property information from public records
Coordinate with sellers to gather necessary information, documents, and disclosures.
Schedule and oversee professional photography, videography, staging, and other vendors to prepare properties for listing.
Ensure properties are clean, well-presented, and market-ready prior to listing.

MLS Management

Input and update property details, descriptions, and photos in the Multiple Listing Service (MLS) and upload necessary forms to MLS supplements.

Ensure all data is accurate and compliant with MLS regulations.

Upload forms to the brokerage compliance system.

Monitor listing statuses and make necessary updates (e.g., price adjustments, and status changes).

Marketing Support

Maintain active listings on multiple platforms, including MLS, Zillow, company websites & social media.

Create and distribute property flyers, online advertisements, social media posts, and other promotional materials.

Assist with the preparation of open house materials and signage.

Maintain up-to-date knowledge of marketing trends and tools to improve property exposure.

Communication and Coordination

Act as the primary point of contact for clients during the listing phase, providing updates and addressing inquiries promptly.

Communicate with agents, clients, and vendors to ensure seamless coordination of tasks and timelines.

Monitor deadlines to ensure all aspects of the listing process are completed on time.

Administrative Tasks

Maintain organized files and records for all listings.

Prepare listing agreements, and other related forms and obtain necessary signatures.

Generate and distribute reports, such as market analysis and feedback summaries.

Assist with any additional tasks as needed.

Qualifications :

Required Skills and Experience

Prior experience in administrative support, real estate, or a related field.

Proficiency with Microsoft Office, G-Suite, and social media platforms.

Strong organizational skills and attention to detail, proactive, able to work well independently as well as part of a team.

Excellent written and verbal communication skills.

Ability to multitask and work under pressure in a fast-paced environment.

Preferred Skills

Proficiency with MLS platforms, real estate software, e-signing software, & Canva.

Real estate license or willingness to obtain one.

Other Requirements

High school diploma or equivalent (college degree preferred).

Availability to work flexible hours, including occasional evenings or weekends.

Reliable transportation.

About Company

We Are Relentless and Resourceful —we're in love with delivering an experience that leaves the client feeling comfortable, confident, and most importantly, happy . We love what we do and have fun doing it.

Of course, great people don't work alone. It takes a team of people, each working to their strengths, to create the best experience for clients. With over 20 years of experience and more than 1,200 homes sold, we think we've got something good going and would love for you to join us!

Check out our team Culture Code and see if you're a match : https : / / www.aaronthomashometeam.com / culture

Salary : $20 - $24

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