Payroll Manager

Job Description:

We are seeking a highly skilled and detail-oriented Payroll Manager to oversee and manage all aspects of payroll processing for non-union and union employees across multiple states and multiple entities. The Payroll Manager will ensure compliance with collective bargaining agreements (CBAs), labor laws, and company policies while ensuring accurate and timely payroll processing for all non-union and union staff. The ideal candidate will have experience in union payroll systems, possess strong leadership skills, and be well-versed in payroll and union reporting.

Key Responsibilities:

· Oversee and manage the end-to-end payroll process for non-union and union employees, ensuring accurate and timely distribution of wages and benefits.

· Review and ensure proper application of collective bargaining agreements (CBAs) and other union-related policies in payroll calculations.

· Manage payroll deductions, including union dues, taxes, insurance premiums, retirement plan contributions, and other applicable deductions and fringes.

· Collaborate with union representatives, HR, and management to ensure compliance with union contracts and resolve any payroll-related issues or discrepancies.

· Perform regular audits of payroll data to ensure accuracy, compliance with CBAs, and adherence to labor laws.

· Process and maintain records of overtime, shift differentials, and holiday pay in accordance with union agreements.

· Maintain and update employee records in the payroll system, ensuring that all personnel changes (e.g., promotions, terminations, raises) are reflected accurately.

· Generate and submit payroll-related reports for internal and external stakeholders, including tax filings, worker’s compensation, 401K and union reporting requirements.

· Stay up to date with federal, state, and local payroll regulations, as well as union-specific rules and practices.

· Act as the primary point of contact for payroll inquiries from employees, union representatives, and management.

· Train, supervise, and mentor payroll staff, ensuring best practices in payroll administration and fostering a positive work environment.

· Address and resolve any payroll disputes or grievances in a timely and professional manner.

Qualifications:

· Bachelor’s degree in accounting, Finance, Business Administration, or a related field (preferred).

· Minimum of 5 years of experience in payroll processing and cost accounting principles, including job costing, allocation of labor and overhead to multiple jobs, tracking expenses across departments and roles, and ensuring accurate financial reporting and compliance.

· Strong knowledge of payroll systems, accounting software, and union-related payroll processes: preferably Sage Intacct & Sage 300 CRE.

· In-depth understanding of collective bargaining agreements, labor laws, state laws and union regulations.

· Excellent organizational and problem-solving skills.

· Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

· Strong attention to detail and accuracy.

· Excellent communication and interpersonal skills, with the ability to work effectively with union representatives, employees, and management.

· Proficiency in Microsoft Office Suite.

· Knowledge of federal, state, and local payroll taxes and reporting requirements.

· Ability to maintain confidentiality and handle sensitive information with integrity.

· Supervisory experience and leadership capabilities.

Compensation & Benefits:

• Salary: $80,000 per year

• Health insurance (medical, dental, vision)

• Retirement plan (401(k) with employer match)

• Paid time off (vacation, sick, holidays)