|
Key Result Areas:
|
Performance Standards
|
|
ERP Implementation and Systems Management
|
- Lead procurement workflow management for multi-year ERP implementation.
- Collaborate with cross-functional teams, subject-matter-experts and external resources to conduct thorough discovery and due diligence on existing processes to ensure a seamless migration. When necessary, develop new best practices to best support ways of working in new ERP platform. Ensure alignment with key stakeholders.
- Gain understanding of ERP capabilities to onboard currently manual processes and reporting across the procurement function. Implement these strategic improvements in ERP to enable improved insights and analysis. Maximize tool utilization.
- Manage and coordinate procurement business requirements gathering. Coordinate data collection, analysis and entry into ERP to ensure successful migration.
- Perform and document user acceptance testing. Document failures and note opportunities for improvement in future phases.
- Deliver regular project status updates. Highlight and communicate gaps, bottlenecks and barriers to department and implementation team leadership.
- Provide lessons-learned to project stakeholders and leadership. Identify, develop and share best practices post-implementation.
- Provide post-implementation support, including tool optimization, data maintenance and user training.
- Support or lead other platform upgrades and installations.
|
|
Procurement Data Delivery & Reporting
|
- Ensure accurate entry & maintenance of price records.
- Oversee timely maintenance, tracking and transition of ERP quantity-based contracts.
- Provide guidance in item master data set up and on-going maintenance.
- Manage and/or coordinate team data entry of monthly and periodic reporting mechanisms ensuring accurate and on-time delivery to finance and global stakeholders and providing commentary and insights to explain data.
- Facilitate timely transition of reporting mechanisms with financial analyst, verifying completion of monthly/periodic maintenance.
- In coordination with finance analyst, coordinate development, maintenance and delivery of monthly procurement KPI dashboard reports.
- Refine, optimize and develop reporting mechanisms, procurement tools and market updates to meet new reporting requirements.
- Manage implementation of new local or UK data requests ensuring same optimization process flow. Identify opportunities & coordinate implementation.
- Pilot new UK reporting toolkits, provide insights and coordinate with internal stakeholders to seek internal synergies, where possible.
- Manage annual spend classification process. Ensure new raw materials implementation includes correct categorization.
|
|
Procurement Process and Functional Optimization
|
- Review existing procurement processes and workflows. Provide insights for improvement, identify process gaps, and develop optimized or, when needed, new workstream flows. Coordinate team and ‘customer’ stakeholder reviews and approvals to ensure needs are accommodated. Assure alignment with the document library.
- Analyze all existing reports, trackers and toolkits, coordinating with key stakeholders to understand their needs. Identify gaps and opportunities for automation and enhancement. Coordinate delivery of improvements with supply chain and finance analyst partners
- Implement updated item master categories in existing tools for improved category level reporting in ERP and BI Tools.
|
|
Bids and Contracts
|
- Coordinate data gathering for upcoming bids, including forecasted volumes, order quantities and current specifications. Liaise with regulatory to ensure missing specifications are published in advance of bid timeframe.
- Post-approval contract management
- Organize Scanmarket bid and auction event set-up.
- Manage supplier auction training.
- Complete post-bid supplier analysis including financial and working capital impacts and review of approval status.
- Manage post-approval contract workflow, including coordination of legal review of any edits.
|
|
Procurement Supplier Performance and Risk Management
|
- Lead enhancement and automation of the supplier report card process. Manage annual completion of new process with quality and sites partners.
- Create and lead a new supplier onboarding process, including coordination and analysis of D&Bs, risk platform and SEDEX.
- Develop protocol for completion of periodic D&B and risk platform checks for existing suppliers. Coordinate and analyze to identify potential supply risks.
- In cooperation with plant operations and logistics, identify and communicate potential obsolescence risk for product discontinuations. Assess alternatives to mitigate write-offs.
- Evaluate and refine Supplier ESG risk analysis process and grading criteria. Lead evaluation process with input from category leads.
- With assistance from global ESG lead, develop supplier training for high risk ESG suppliers.
|
|
Procurement Tool Management and Training
|
- Become site ‘super-user’ for procurement platforms and ERP. Provide necessary support and coordinate or lead training for procurement team.
- Review opportunities for expansion of tool utilization outside procurement and coordinate onboarding as appropriate.
- Conduct a review of existing training documents and identify gaps. Organize updates and creation, ensuring alignment with new procedural changes and alignment with document library processes and new procedural changes associated with ERP implementation.
|
|
Category Development and Support
|
- In cooperation with category leads, build product cost models for top spend areas and assist with Mintec dashboard creation.
- Provide relevant market data or supplier updates in advance of supplier meetings or negotiations.
- Facilitate sourcing initiatives for new products, services or suppliers.
- Develop report to monitor contract expiration dates, ensuring timely coordination for upcoming negotiations.
- In coordination with the logistics team, analyze current inbound freight spend and identify and implement any savings opportunities on factored goods.
- Manage requests from QA, innovation, product development and operations for unmanaged procurement categories and assist category leads, if needed.
|
|
Communication and Stakeholder Engagement
|
- Manage Procurement communication during monthly supply chain meetings & communication of key takeaways to category leads.
- Collaborate with finance business partner and demand planning on improved reporting and insights.
- Build or refine existing commodity market graphs and other data analytics in support of customer price initiatives and cost negotiations. Assist global category managers with creation and automation of monthly market updates.
- Oversee procurement stream for innovation projects. Identify potential supply constraints for new business opportunities. Coordinate timing of launch with category leads and site buyers.
- Coordinate initial artwork setup for new skus and manage changes for existing skus with Marketing team.
|
|
Accounting and Budget process
|
- Lead supplier setup and maintenance in ERP system with Accounts Payable. Ensure alignment with the days payable tracker.
- Manage invoice investigation, approval and credit follow-ups.
- Ensure accurate entry and maintenance of price records
- Assist suppliers with payment inquiries.
- Conduct trend and forecast analysis to set general inflation targets and provide cost inputs for budget setting and periodic financial updates.
|
|
Human Resources
|
- Comply with all HR policies and procedures.
- Comply with relevant employment laws.
|
|
Other
|
- Project support
- Other duties as assigned.
|
