Administrative specialist

Description :

Under general supervision, provides general administrative support to a department or group of professionals. Collects, compiles and analyzes moderately complex data and information.

Composes straightforward written descriptions of results. Requires the ability to exercise independent judgment and employ basic reasoning skills.

Typically requires a high school education or equivalent and two to four years of experience. Frequently reports to a department manager.

Typical furlough schedules coincide with select national holidays, but may be subject to change. Suppliers will be notified by the CWP of those workers impacted and the applicable furlough dates prior to each furlough period.

Worker Building Location JB - Juno Beach Office - Will driving be required as part of position duties / work? No Driving Record Validation For all positions indicating driving requirements, supplier must hold validation of non-restricted current driver''s license and demonstrate the following : no alcohol / drug related driving offenses within the previous five years and / or the license is not currently suspended or restricted related to hours of driving or reason for driving.

Additional Job Details (No Value) Will Per Diem and Mob / De-Mob expense types be available for this requisition? No If Per Diem is available, please indicate the maximum amount : If Nuclear Business Unit : On-Boarding Note Nuclear workers requiring unescorted badge access will follow onsite in-processing procedures.

All others will be required to complete Non-Nuclear pre-assignment screenings through their staffing supplier. Please contact CWP with any questions : or .

Will the selected worker require unescorted badge access into Nuclear protected areas? No Is NERC CIP unescorted physical or cyber access required for this assignment?

No Which NERC access is needed? N / A Is Federal Energy Regulatory Commission access required? No Shift Type Standard Shift (-) Hours per Day Hours per Week Total Hours

Attachment -

The Supply Chain Administrator will a critical support role in the Procure to Pay process. This role will interface with the procurement organization to timely resolve vendor information and payment issues.

This position will work collaboratively with internal stakeholders (Accounts Payable, Vendor Maintenance and Procurement) as well with the active supplier base supporting the business.

Key Responsibilities :

• Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies.
• Address and correct vendor invoice submissions that do not match Purchase Orders.
• Manage freight handling invoice discrepancies with relevant stakeholders.
• Process vendor banking changes in the Purchaser's ERP system to update payment information.
• Collaborate with vendors and internal teams to resolve issues and ensure timely payment of invoices.
• Maintain accurate records of all invoice and vendor interactions.
• Support the Supply Chain department with administrative tasks related to invoice and vendor information management records.
• Generate reports on invoice discrepancies and vendor issues for management review.

Qualifications :

• High school diploma or equivalent; an associate's or bachelor's degree in business, finance, or related field is preferred.
• Proven experience in an administrative role, preferably within a supply chain, procurement, or finance department.
• Excellent communication skills, both written and verbal.
• Ability to work effectively with vendors and internal stakeholders

Last updated : 2024-11-26