What are the responsibilities and job description for the Administrative Support Specialist Leave Administration position at Abacus Service Corporation?
Position Required : Administrative Support Specialist Leave Administration
Estimated time needed : 60 90 Days
Brief Job Description :
See Job Description Attached
Assignment Start Date : ASAP
Assignment End Date : 60 days from Start Date
Report Location : MC Administration Building / Cascade Administration Building
Job Summary
As the Administrative Support Specialist Leave Administration, you will provide specialized support and coordination to the Benefits & Leave Administrators in employee leave management processes. You will also serve as a key point of contact for employees, resolving issues related to leave through tracking leave hours, timelines, and notices.
Job Duties
Frequency
Band
Monitor the Benefits & Leave email inbox and respond to inquiries. Generate and issue notifications for leaves of absence, meeting state and federal notice requirements and timelines. Track due dates for employees to submit leave documents. Send reminders as needed.
Daily
Track the number of leave hours available, based on the specific type of leave that is being requested or used. Monitor remaining available leave hours, alert Administrators when leaves are approaching expiration and sending employees notices.
Daily
Responsible for arranging premium payments with employees while they are out on a leave of absence.
Daily
Conduct system audits and prepare reports that ensure accuracy and integrity of the leave and absence records and data. Document leave administration processes and standard operating procedures.
Monthly
Support major projects related to changes in leave rules, and specific notifications to employee groups. Create meeting agendas, arrange meeting space, and coordinate logistics. Track team project deliverables and timelines.
Weekly
Monitor State and Federal regulations relevant to leave and benefits. Make recommendations to internal partners on how to respond to new laws / regulations.
Monthly
Perform other duties of a similar nature or level.
As needed
n / a
Minimum Qualifications
- Three years of general administrative experience working with sensitive and confidential information. An Associate degree in office administration, business administration, or a related field may substitute for two years of experience. An internship in human resources or benefits administration may substitute for one year of experience.
- A year of experience in a benefit and / or leave administration, or employee service role.
An equivalent combination of education and experience to successfully perform the job duties is also accepted.
Knowledge Requirements
Skill Requirements
Preferred Skills and Knowledge
Working Conditions
Onsite Monday Friday. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds occasionally.
