What are the responsibilities and job description for the Portfolio Manager position at Abacus Service Corporation?

Description :

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Salary expectations for an FTE offer :
Local candidates only, hybrid, some onsite required (onsite 2 days / week, or for meetings
Work location : 2011 N. Soto St Los Angeles, CA 90032
Campus or Medical Enterprise : Medical Enterprise
Working Job Title : Portfolio Manager
Number of needs : 1
Duration of Assignment : Direct Hire
Work hours : 8-5
2 -3 steps Video / Teams interview process
Dress code : Business Casual

Summary :

The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and execution of all programs and projects across Keck Medicine of USC to promote operational excellence and business growth. The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio. Portfolio Managers are responsible for the overall health of their sub portfolio - and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule. The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio. The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership. This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director. From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role / responsibility descriptions, performs meeting management, communicates progress / status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes. The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentation.

Minimum Education / Experience :

Bachelor's degree in Information System, Information Technology, or related technical field required

Master's degree in Information System, Information Technology, or related technical field required

Over 10 years of total post-collegiate relevant professional experience required

6 years project management experience leading information technology projects, including requesting / securing approval to start projects through project closeout required

5 years of coaching, mentoring, and providing day to day direction and support to employees required

2 years implementing technology solutions in a healthcare provider environment required

Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g.,

project planning, risk / issue management, governance, cost / benefit analysis, project change controls)

Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)

Ability to manage multiple projects concurrently

Proficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPoint

Exceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staff

Creative, self-confident, and flexible

NEW Additional Criteria

Portfolio Manager oversight of Administration (Finance, HR, Marketing) and Data Governance / AI Portfolios. Desired Qualifications :

Experience in a centralized PMO environment with a working knowledge of Project Management principles.

Possess strong financial and business acumen, as well as experience in management and oversight of enterprise technology deployments.

Experience in management of data and AI projects, including data acquisition and extraction, modeling, validation, deployment, monitoring, and maintenance.

Excellent interpersonal skills with the proven ability to listen and build relationships with colleagues, leadership, customers and partners.

Ability to effectively communicate verbally and in writing, present to executive leadership and groups of various sizes.

Ability to, both independently and collaboratively, solve problems, make decisions, and support change, exercise sound judgment, ask questions and be open to the input and decisions of others.

Experience building, coaching, and managing an effective and cohesive team in a matrixed structure.

Hospital / Healthcare experience preferred.

ccountabilities :

Delivering on scope, on time, within budget, and to an agreed-upon quality level

Adhering to the PMO defined processes, methodologies

Maintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)

Updating centralized / co-owned reports and dashboards

Utilizing departmental templates as intended and instructed

Serving as the primary liaison for assigned projects

Fostering positive relationships with project team members and stakeholders.

Help recruit and select project manager professionals into Keck

Support onboarding and offboarding off resources

Conduct performance review, mentoring, coaching sessions throughout the year

Partner with all employees to have a training plan in support of keck business needs and the individuals interest and skills

Effectively have and manage a succession plan for key roles on the team

Successfully managing health of the sub portfolio. This includes but is not limited to :

Ensuring full inventory of projects within the sub portfolio are identified / captured

Calendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetings

Ensuring governance related risks, issues, action items and decisions are resolved / worked / made

As appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee level

Providing timely, accurate and insightful inputs to ITEC related documentation and communications.

Actively contributes to advancing the maturity and brand of the PMO by :

Proactively identifying areas for improvement in the IS PMO's project management capability

Leading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvements)

USC will be responsible for working with the candidate to complete all onboarding background requirements listed below if a Direct Hire offer is extended.

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act Working Job Title Portfolio Manager Markup Category Professional Shift Details / Expected Working Days and Hours SEE JD Dress Code / Special Attire SEE JD Does this position require driving? No Will resource have direct patient contact? No HIPAA training required? No Nearest Parking Location SEE JD Will job responsibilities include working directly with minors? No Does the position allow for the worker to be virtual / remote? Yes Shore Options Available for this Position Onshore Only Hours per Day 8 Hours per Week 40 Total Hours 2,112.00

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