What are the responsibilities and job description for the Bookkeeper/Office Administrator position at Abacus?
Roles & Responsibilities Reporting to the Accounting Manager, this position holds responsibility for day-to-day bookkeeping tasks, a wide array of administrative duties and office facilities management. The Bookkeeper and Office Administrator
possesses a solid understanding of accounting principles and accounting software applications. The role is essential to the daily operation and smooth running of the company including filing and data management systems, assisting in the preparation of documents, and handling
incoming queries. Duties and responsibilities include but are not limited to : General bookkeeping postings and journal entries; Preparation and processing of invoices, administer accounts receivable; assist with accounts payable; credit card reconciliations; set up and manage new vendors accounts; communicate with vendors on billing matters when necessary; purchase of office supplies, and other materials as required; coordination with IT company when needed; facilities support and coordination with building management; assist with organizing and coordinating social events; bank deposits; other office administrative and accounting-related duties as required.
Requirements : Degree or diploma in accounting or financing or other relevant field, and / or at least 2 years of equivalent working experience. Solid understanding of basic accounting principles, familiarity with Quick Books, or similar accounting software system. Ability to create simple formulas and manipulate data in Excel. Excellent verbal and written communication skills. High attention to detail and strong accounting skills. Able to manage priorities and to handle multiple tasks while ensuring all are delivered as scheduled. Able to maintain confidentiality.
