Candidates Request Form 1 Job Title Journey Level IT Project Manager - WSDOT Technology Improvement Projects 2 Client Company / Dept. Name Washington State Department of Transportation 3 ddress WSDOT Washington State Ferries HQ - 2901 3rd Avenue City Name Seattle State Name WA-Washington Zip Code 98121 If others (Address) 4 Bill Rate Min : $ Max : $ 5 Pay Rate Mark up % (if any) 6 Duration of the project Project Start Date pril 1, 2024 Project End Date June 30, 2026 Due date for Resume submission Feb 05, 2024 7 No. of Openings 1 No. of Maximum Submissions 2 8 Job Description Scope of Work
This contractor working as a Journey Level Technology Services Project Manager is responsible for planning, initiating, managing and delivering IT projects, including large, major enterprise projects that are vital to WSDOT program delivery and impact various business units throughout the state.
- The Journey Level Technology Services Project Manager will produce project management deliverables that are acceptable to the Ferries TSD Senior Program Manager, the WSDOT TSD Assistant Director of Ferries IT, the Office of the State Chief Information Officer (OCIO), and business unit customers. Deliverables must comply with all WSDOT Technology Services Division standards for quality.
- The Journey Level Technology Services Project Manager will be responsible for providing the project Steering Committee, the OCIO, Project Quality Assurance and the ETPMO with monthly project status reports and participating in all project meetings as required.
- The Journey Level Technology Services Project Manager will be responsible for creating and maintaining project documentation as specified by the project's Senior Program Manager and the ETPMO.
- The Journey Level Technology Services Project Manager will be responsible for providing the OCIO with monthly project status reports and participating in all project meetings as required.
- The Journey Level Technology Services Project Manager will be responsible for responding to any OCIO Project Quality Assurance Monthly Status, Findings, or Suggestions.
- The Journey Level Technology Services Project Manager will make calculated decisions, assessing information and risks available without overburdening resources.
- The Journey Level Technology Services Project Manager will utilize appropriate project management methodologies and techniques as appropriate for the size and environment of the project, considering organizational constraints (e.g. staffing constraints). d. Work Requirements
Working with WSDOT Business Unit personnel, Subject Matter Experts and Project Teams, the Contractor will be responsible for the creation, maintenance, and submission of such Information Technology Project Management deliverables as :
Creation and maintenance of Project ChartersCreation and maintenance of Business Requirements DocumentsCreation and maintenance of Requirements MatrixesCreation and maintenance of Project Management plans and schedulesCreation and maintenance of the Project Staffing plans.Creation and maintenance of Work Breakdown StructuresCreation and maintenance of Project Baselines and schedulesCreation and maintenance of Investment PlansCreation and maintenance of Communication plansCreation and maintenance of Risk management planCreation and maintenance of Issue management planCreation and maintenance of Change Control plansCreation and maintenance of Organizational Change Management plansCreation and maintenance of System Interface RequirementsCreation and maintenance of Data Conversion plans and schedulesCreation and maintenance of Test plans and schedulesCreation and maintenance of Implementation plans and schedulesCreation and maintenance of Go / Live plan and SchedulesCreation and maintenance of Deployment plansCreation and maintenance of Implementation Cutover and Rollback plans and schedulesCreation and maintenance of User Acceptance Test plans and schedulesCreation and maintenance of Training plans and schedulesCreation of Lessons Learned / Project Close Out ReportCreation and maintenance of all Project Work plans and Work schedulesCreation and maintenance of project budget projectionsCreation and maintenance of project meeting agendas, minutes and action itemsCreation and maintenance of weekly, monthly and quarterly project status reportsCreation and execution of any required Request For Information (RFI) under ETPMO supervisionCreation and execution of any required Request For Proposal (RFP) under ETPMO supervisionCreation and maintenance of Washington State OCIO IT Project AssessmentsCreation and maintenance of Washington State OCIO Concept Briefing documentationCreation and maintenance of Washington State OCIO Implementation and Investment SpreadsheetsCreation and maintenance of Washington State OCIO Investment PlansCreation and maintenance of Washington State Office of Cybersecurity (OCS) Design Review templatesOther project related documentation as required by the TSD Senior Program Managere. Deliverables Deliverable Due Date
Project Charters As developed / needed
Business Requirements Documents As developed / needed
Requirements Matrixes As developed / needed
Project Management plans and schedules As developed / needed
Project staffing plans As developed / needed
Work Breakdown Structures As developed / needed
Project Baselines and schedules As developed / needed
Investment plans As developed / needed
Communication plans As developed / needed
Risk management plan As developed / needed
Issue management plan As developed / needed
Change Control plans As developed / needed
Organizational Change Management plans As developed / needed
System Interface Requirements As developed / needed
Data Conversion plans and schedules As developed / needed
Test plans and schedules As developed / needed
Implementation plans and schedules As developed / needed
Go / Live plan and schedules As developed / needed
Deployment plans As developed / needed
Implementation Cutover and Rollback plans and schedules As developed / needed
User Acceptance Test plans and schedules As developed / needed
Training plans and schedules As developed / needed
Lessons Learned / Project Close Out Report As developed / needed
Project Work plans and Work schedules As developed / needed
Project budget projections Updated bi-weekly, at a minimum
Project meeting agendas, minutes and action items As developed / needed
OCIO Consultant meeting As needed
Steering committee meeting / update Monthly
Sponsor meeting / update Monthly
Team meetings Weekly
Project status reports Weekly / monthly / Quarterly
Request For Information (RFI) under ETPMO supervision As developed / needed
Request For Proposal (RFP) under ETPMO supervision As developed / needed
Washington State OCIO IT Project Assessments As developed / needed
Washington State OCIO Concept Briefing documentation As developed / needed
Washington State OCIO Implementation and Investment Spreadsheets As developed / needed
Washington State OCIO Investment Plans As developed / needed
Washington State OCIO Technology Budgets
Washington State Office of Cybersecurity (OCS) Design Review templates As developed / needed
Other project related documentation as required by the ETPMO Manager As developed / needed
f. Acceptance Criteria
For the Journey Level Technology Services Project Manager, acceptance of all project deliverables will reside with the TSD Senior Program Manager, assigned project's Executive Sponsor, as well as the project Steering committee, the assigned Project Quality Assurance practitioner, the assigned OCIO representative, and the ETPMO.As each phase of the assigned project is completed, the requisite documentation will be presented for review and approval to the appropriate reviewer(s). The materials will be reviewed and signed off by the appropriate project authority, or the Journey Level Technology Services Project Manager will be notified of what tasks must still be accomplished. Once approved, the project can advance to the next project phase.All deliverables must comply with all WSDOT Technology Services Division standards for quality.All work products, by-products, and services such as analysis documents, requirements documents, project charters, work plans, schedules, presentations, emails and other project related documentation are the property of WSDOT and will be turned over to the WSDOT TSD ETPMO Manager upon demand.g. Additional Expectations
Work Schedule and Number of Hours : Monday through Friday, up to forty (40) hours per week. Daily starting time will be approved by the TSD Senior Program Manager. Overtime and / or weekend hours could be required for some implementation activities as determined by the TSD Senior Program Manager, but no overtime shall be paid.Travel : Travel will be kept to a minimum and at the discretion of the TSD Senior Program Manager. Any travel within King County will not be billable or reimbursable. Any travel required outside of the said locations may be reimbursed at the then-current State travel rates if pre-approved in writing by the TSD Senior Program Manager.Availability : Candidates must be available for work within two (2) weeks after notification of contract offer.Contractor Work Products : All work products that are the property of WSDOT will be turned over to the WSDOT TSD Senior Program Manager upon demand.Contractor Roles and Responsibilities :Adherence to OCIO Policies, Standards and GuidelinesThe Journey Level Technology Services Project Manager agrees to adhere to all applicable Office of the Chief Information Officer (OCIO) Policies, Standards, and Guidelines in the execution of assigned duties.Participation by WSDOT PersonnelThe project's TSD Senior Program Manager will be responsible for assigning projects, tasks and daily supervision. The contractor will coordinate their work with the Lead Project Manager, other project team members, the business unit participants and WSDOT TSD. 9 Skill set info The following scope of work defines the activities, deliverables, and prerequisites associated with the delivery of the projects throughout all potential periods of performance. Specific duties include, (but are not limited to) :Day to day Interaction with senior and midlevel managers of WSDOT business units, project stakeholders and consultantsLead and motivate the project team in a positive manner.Excellent written communication skills will be essential for documentation of the project, as well as in communicating various issues and meeting the customer's expectations.Excellent verbal communications skills and clear, logical thought processes are essential to effectively lead a diverse team of IT professionals and non-technically oriented customers.Maintaining open channels of communication between project teams, Subject Matter Experts, Stakeholders, and management.Working with the business stakeholders, fulfil the business needs with the systems integration and implementation effort.Using business requirements, leading the team in the definition and documentation of system functional specificationsCoordinating system requirements documentationOrganizing and coordinating the participation of user groups and other project support staffEstablishing user interest, support, and acceptance for the projectSoliciting the involvement of the stakeholders and other users in the creation and review of project deliverablesCreating the required project documentation as specified by the Technology Services Division ETPMOUpdating and maintaining the project work breakdown structure, requirements matrix and stakeholder matricesUpdating and maintaining the project issues log, risk log, and developing risk mitigation strategies.Updating and maintaining detailed project work plans using the standard IT project management tools, Microsoft Project, MS Visio and MS Office)Updating and maintaining project Work Breakdown Structures, resource plans, work schedules and budgetsUpdating and maintaining project change control and issue / risk resolution processes and logsIdentifying, documenting, and evangelizing any changes to the project scope, schedule, or budgetCoordinating system Organization Change ManagementCoordinating and overseeing the creation and implementation of required system training. 10 Education 11 Certifications (if required) 12 Documentation Required for submission Right To Represent (RTR) Form needs to be filled by the candidate (Hand Written) 13 Work Hours 7 : 30 am to 4 : 30 pm Monday through Friday 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work Yes 18 dditional Notes if any
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