Administrative Assistant (Bilingual Required)

Administrative Assistant (Bilingual Required)

Classification: Non-Exempt, Full-Time, Non-Safety-Sensitive

Minimum Starting Salary: $16.50 - DOQ

Job Summary:

The administrative assistant will perform clerical duties and ensure the office operates efficiently. Administrative assistants will report directly to the office supervisor/manager and will assist with administrative functions.

Administrative assistants are generally scheduled to work Monday-Friday, 8am-5pm, and may be assigned to one or more departments within the office

Essential Responsibilities:

1. Answer telephones, take messages, return calls, and schedule appointments in both English and Spanish.

2. Prepare and submit reports, correspondence, and other documents as necessary.

3. Maintain confidential database and systems for tracking client/employee information (e.g. personal information, plans of care, trainings, criminal background checks, automobile insurance, visit verifications, etc.); data entry.

4. Collect documents, input data into database, and ensure accuracy.

5. Assist with caregiver schedules for assigned office; coordinate substitutes.

6. Monitor office supplies and submit inventory requests to Supervisor/Office Manager.

7. Understand and comply with Abarim Home Healthcare, Inc. policies and procedures.

8. Perform other duties as necessary or as requested by supervisors/managers.

Physical Demands:

1. Requires the ability to lift, carry, and pull up to 30 lbs. or more.

2. Requires full range of motion to bend and lift, pull, and carry objects.

3. Ability to periodically walk, stand, stoop, bend, reach and sit for prolonged periods of time.

4. Common eye, hand, and finger dexterity are required for most essential functions.

Core Competencies:

1. Ethical Conduct - Exhibits the knowledge, skills, and abilities to incorporate values and principles that distinguish right from wrong when making decisions.

2. Decision Making - Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions, or solve a problem.

3. Interpersonal Communication – Coordinates with other organizations or other parts of the organization to accomplish goals. Listens to others exhibiting empathy and graciousness.

4. Strategic Thinking and Planning – Thinks strategically and promotes best practices and leading-edge ideas.

5. Manages and Organizes Information - Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

6. Information Technology – Identifies a need for and knows where or how to gather information. Organizes and maintains information or information management systems. Understands technical information related to the job.

7. Interpersonal Communication – Coordinates with other organizations or other parts of the organization to accomplish goals. Listens to others exhibiting empathy and graciousness.

8. Oral and Written Communication (Bilingual Mandatory: English-Spanish) – Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; attends to non-verbal cues and responds appropriately. Composes, reviews, and edits written materials for diverse audience.

9. Personal Care Knowledge - Exhibits the knowledge, skills, and abilities to assist in personal care.

Working Conditions:

1. Work is primarily performed in a typical office setting with appropriate climate controls.

2. Hours include standard office hours; may require occasional non-standard hours when needed.

3. Ability to attend functions and travel to other Abarim locations when required.

Minimum Qualifications:

1. At least 18 years of age at time of hire.

2. Eligible to legally work in the United States.

3. Possess a high school diploma, GED, or ability to demonstrate equivalent knowledge.

4. Ability to pass background check.

5. Able to read and write in English and Spanish and follow direction clearly in both languages.

6. Experience using common office equipment such as a computer, telephone, facsimile, scanner, copier, printer; and to learn how to operate new equipment as needed.

7. One year of experience with common office software such as Microsoft Word and Excel and Gmail/Google Workspace and ability to learn other programs as necessary.

8. Ability to effectively communicate verbally in English & Spanish (REQUIRED).

9. Ability to pass trainings as required.

The above statements are meant to be a representative summary of the major duties and responsibilities performed by employees of this job. Employees may be requested to perform job-related tasks other than those stated in this description.

Abarim Home Healthcare, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective employees and incumbents to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: From $16.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $17