What are the responsibilities and job description for the Administrative Assistant II position at Abbott?

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Our location in Lake County, Illinois currently has an opportunity for an Administrative Assistant.

WHAT YOU'LL DO

Provide advanced administrative support to Vice President, Regulatory, Quality, and Compliance. May provide back up support to higher-level management as needed.

Core Job Responsibilities :

Responsibilities include all administrative functions of the department : answering phones; calendar management; scheduling travel (domestic and international); managing correspondence; process and create purchase orders; processing expense reports; meeting / event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.
May include some support for tracking budget expenditures.
Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations.
Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Order business cards and stationery.
Use intermediate to advanced software skills to perform work assigned.
Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; Symphony (SAP) and employee performance management systems (as applicable).
Coordinate new employee office set-ups and onboarding.
May train / coordinate work for new administrative assistants.

Position Accountability / Scope :

Consistently interacts with high-level executives (including C-Suite interactions).

Intermediate to advanced knowledge and understanding of business processes and requirements.

Frequently handles high level confidential or business-sensitive information. Data is typically employee-level or one-dimensional.

Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Proactively identifies and resolves scheduling conflicts.

Primary point of contact for manager's schedule.

EDUCATION AND EXPERIENCE, YOU’LL BRING

High School diploma or equivalent. Some college preferred.

10 years of executive administrative experience is required.

Operates with general instruction and some supervision.

Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer :

Training and career development , with onboarding programs for new employees and tuition assistance

Financial security through competitive compensation, incentives and retirement plans

Health care and well-being programs including medical, dental, vision, wellness and occupational health programs

Paid time off

401(k) retirement savings with a generous company match

The stability of a company with a record of strong financial performance and history of being actively involved in local communities

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