What are the responsibilities and job description for the Office Coordinator position at ABC COMPANIES?
Position Description
Title: Office Coordinator
Reports to: Chief Operating Officer
Essential duties and responsibilities.
- Coordinates activities of a busy front desk by answering phones for all locations/departments as well as greets walk in customers and visitors.
- Works with Sales and Service teams at delivery of sold vehicles, including preparation of delivery documents and release of vehicle.
- Arranges transportation to and from airport for any customers/drivers needing assistance prior to pick up of a purchase.
- Periodically sends mass mailings to customers or employees as requested. Assists other departments as needed (i.e. mail/postage, shipments).
- Strong computer skills (MS office) needed to update records in between phone calls and walk in customers.
- Responsible for dealer tag and company vehicle registration renewals.
- Ensures that the reception area is always neat and clean.
- Orders and coordinates office and cleaning supplies for Florida location.
- Coordinate any charity events at Florida location throughout the year.
- Back up to bank deposits when local management is not available to process.
- Bi-lingual is a plus
- Notary public is a plus
Physical Demands:
- Ability to frequently move items weighing at least 10 pounds
- Must be able to remain in a stationary position for long periods of time
- Infrequently positions self and move about in the office area
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, printer, etc.
This job description is subject to change at any time.
ABC Bus Companies is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ABC are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. ABC will not tolerate discrimination or harassment based on any of these characteristics.
